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NORTHEASTERN VERMONT DEVELOPMENT ASSOCIATION (NVDA)

\ ADMINISTRATIVE ASSISTANT/BOOKKEEPER

GENERAL JOB DESCRIPTION:\ Performs varied bookkeeping, accounting, grant administration, and data entry services; maintains agency inventory and property management services; provides NVDA board and staff support; and performs related work as required. Work is generally of a timely and confidential nature, and the ability to manage multiple projects simultaneously is critical.

SUPERVISION RECEIVED:\ Works under the supervision of the NVDA Executive Director and Business Manager.

PRINCIPAL DUTIES AND RESPONSBILITIES:\ Assists the Business Manager with general accounting include accounts receivable, accounts payable, payroll, bank reconciliations, and office functions.\ Directly interface with the public and refers inquiries to appropriate staff.\ Maintenance of NVDA mailing lists, databases, and client/vendor information.\ Responsible for the maintenance and inventory of NVDA office equipment.\ Assists with tasks related to NVDA Board of Directors, staff, and committees, including organizing meeting schedules, preparing agendas and minutes, and meeting materials as needed.\ Provide property management functions, including preparing monthly rental invoices for tenants; obtaining quotes for annual maintenance services; and responding to tenant issues.\ Provide loan application assistance to potential borrowers and maintaining NVDA lending files.\ Provides miscellaneous duties and assistance as assigned by the Executive Director and Business Manager.

REQUIRED QUALIFICATIONS:\ Minimum requirements for this position include, but are not limited to:\ Knowledge of and ability to learn essential accounting software and a general understanding of basic accounting principles, such as accruals and revenue.\ Highly organized with demonstrated written and verbal communication skills, as well as the ability to gather data for reporting.\ Familiarity with spreadsheets, formulas, and data analysis tools with the ability to make simple computations and tabulations accurately in a timely manner.\ Strong attention to detail and the ability to work in a fast-paced environment while executing multiple tasks and the flexibility to adapt to changing needs.

Possess a general clerical aptitude and basic knowledge of record keeping and familiarity with the Microsoft Office suite of products.\ Ability to work independently over time with minimal supervision and able to work cooperatively with individuals at all levels of the organization.\ Demonstrates appropriate interpersonal relationships with employees, peers, and the public while, and maintaining a high degree of discretion dealing with sensitive or confidential information.