Administrative Assistant

CategoryAdministrative

Description

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our St. Cloud office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on receptionist duties, clerical support, shipping and receiving, event planning and scheduling. This role also provides project specific support related to client calendars, project manuals, project bidding, project permitting, PIFs, reports, etc. If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As a Star Tribune Top 200 Workplace in Minnesota, this is a fantastic opportunity to work with a great team of professionals and help make a difference in our local communities!

What You Will Be Doing:

• Planning and Document support: Proofreading documents, Formatting documents using styles, complying with accessibility requirements;Scanning and OCR’ing hard copy documents; Printing, collating materials for public meeting

• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes

• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.

• Perform receptionist duties & answer incoming calls

• Processes or assists with incoming/outgoing mail, packages, and documents.

• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.

• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.

. Preferred Qualifications:

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.

• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook

• Strong content creation and editing skills.

• Experience drafting & editing correspondence required - strong grammar skills

• Must possess a valid driver’s license

• Must be detail orientated

• Experience in construction or engineering services preferred

WHY BOLTON & MENK?

Bolton & Menk, Inc. specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk has more than 1,000 employees throughout more than 35 locations in Minnesota, Iowa, North Dakota, North Carolina, South Carolina, and Colorado providing services to more than 400 communities and agencies. Learn more about our history here: https://www.bolton-menk.com/about-us/

OUR BENEFITS

At Bolton & Menk, we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities. Learn more here: https://www.bolton-menk.com/careersWe thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team.It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets.

LocationSt. Cloud

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.