Job Information
CBRE Project Coordinator in Southampton, United Kingdom
Project Coordinator
Job ID
152158
Posted
29-Jan-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Consulting, Project Management
Location(s)
Southampton - England - United Kingdom of Great Britain and Northern Ireland
VACANCY CBRE GWS
Project Co-ordinator
About CBRE Global Workplace Solutions
As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete life cycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years.
CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities, project management and corporate real estate management.
We are currently looking for an all-round Project Co-ordinator / Administrator Support to work from one of our client's sites in Fawley, Southampton, UK.
Job Purpose:
You will assist the Projects Development and Execution Managers on the account with varied administrative support.
The function will assure a variety of tasks related to finance administration, quality, safety (SSHE) and project management. Are you familiar with a broad range of Project management support, practices and procedures and able to plan and accomplish goals in a wide degree of creativity and latitude?
Drive high quality commercial performance through understanding the contractual commitments, allow better buying and use preferred suppliers.
Conducting supplier surveys
Compiling financial reports
Liaising with the Project Managers regarding payment of invoices
Continually develop systems to maximize efficiency benefits for the customer and GWS.
Update labour allocations to ensure accurate reporting
Finance
Support the preparation and delivery of monthly Reviews.
Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
Chasing of debt to keep within contractual terms
Creation and review of management reports such as P&L, WIP, Debt, OPO's & Invoice Pool
Raising and reviewing Purchase Order Requests
Comprehensive spend tracking
Follow up of weekly and ad hoc reporting
Drive high quality financial performance to influence P&L result.
Quality and Safety
Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
Reporting and management of work management system (Kahua)
Logging hazards & customer feedback on the QHSE Management Portal
Subcontractor reviews
Log books compliance
Maintain eLogbooks
Support the Safety Supervisor in administration according the customers QHSE requirements
People
Timesheets
Updating of the team attendance planner
Promote culture
Other
Obtaining supplier quotes and uploading onto the internal system for approval
Constantly improve quality, service and efficiency.
Profile
Higher educational qualifications or degree
IT Skills (Excel, Word and presentation software packages) to achieve key tasks and give the business a sound reporting base.
Superior written and verbal communication skills with strong oral presentation skills.
Very good knowledge of English
Capable of working in a matrix environment.
Understands the requirements of operating in a contract environment.
Previous experience of a service industry role using operating systems such as SAP (preferable, training provided onsite).
Customer focus skills with a passion for customer service.
Self-motivated and ambitious
Results/ task orientated, with attention to detail and accuracy
Excellent time management and organisational skills
Commitment to continuous improvement
Ability to work as part of a team, as well as independently
Calm manner, able to work under pressure and with changing demands and priorities
Confidential and discrete approach
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
ABOUT CBRE
CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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