Job Title: Office Administrator

Job Description

Provide comprehensive office, administrative, and operational support to the organization. This role ensures the upkeep of facilities, manages supplies, and serves as a communication liaison among internal departments, members, external customers, partners, and vendors. The Office Administrator coordinates staff meetings, events, and usage of conference rooms, while also greeting and assisting staff, members, and guests. Additional responsibilities include mail and delivery coordination, supporting onboarding/offboarding processes, assisting the executive team and other departments, maintaining records and documents, and supporting internal and external events.

Responsibilities

• Ensure the upkeep of facilities and decor to maintain a tidy and pleasant environment.

• Order and manage inventory of supplies.

• Act as a communication liaison between inter-departments, members, external customers, partners, and vendors.

• Coordinate and schedule staff meetings, events, and the use of conference rooms.

• Greet and provide assistance to staff, members, and guests both in person and over the phone.

• Coordinate and distribute mail and deliveries.

• Support the onboarding and offboarding of members.

• Assist the executive team, lab operations, and other departments as needed.

• Maintain records, spreadsheets, Standard Operating Procedures (SOPs), and various other documents.

• Support internal and external events through brainstorming, planning, organizing, and executing.

Essential Skills

• Office management

• Administrative support

• Customer service

• Proficiency in Microsoft Office

• Vendor management

• Ability to multitask and stay organized

• Event planning

Additional Skills & Qualifications

• 2 years of administrative support experience, with a focus on vendor management.

Why Work Here?

This is an exciting opportunity to join a rapidly expanding startup in the biopharma industry. Employees are encouraged to take ownership of their work and create a unique environment. The company fosters a collaborative and innovative culture, providing opportunities for personal and professional growth.

Work Environment

The Office Administrator will work in South San Francisco (SSF) from Monday through Friday, 7:30 AM to 4:00 PM. The role involves managing the building and its two current tenants, with the flexibility to create and shape the work environment.

Job Type & Location

This is a Contract to Hire position based out of South San Francisco, California.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.