Facilities Coordinator, CBD

Job ID

181191

Posted

28-Aug-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management, Property Management

Location(s)

Singapore - Singapore

About the Role:

As a CBRE Facilities Coordinator, you will work closely with clients, vendors, and contractors to ensure that facility tasks are in order.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Responsible for submission to GRE Finance for, UPS, small job etc expense approval and follow-up.

• Responsible for invoice corrections, term validations and will be reporting requirement and reference material, submitted monthly.

• Extend assistance to GRE for validating invoices and references.

• Prepare and submit the FCP input (yearly) - admin will help to collate supporting information for GRE.

• Filing for audit ready status, related to lease renewal or new lease.

• Filing of GRE's important document on-site and records management in Vendor Storage.

• Admin is required to collate all documents and prepare for testing.

• Works with Treasury to setup new GIRO supplier - ad hoc

• Works with Treasury and Accountant on the monthly direct debit (GIRO) transaction

• Works with supplier if there are any discrepancies on the usage / charges, request for fee waive if required. ad hoc

• Responsible for record retention and go in person to submit documents to the related government offices or agencies.

• Responsible for meeting room booking.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)