We are seeking an experienced and exceptionally strong Executive Assistant to Support the Vice President - Content for APAC (excluding India ).

The successful candidate will be self-motivated, proactively tackle challenges and plan accordingly, be quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to place a strong emphasis on organization and an unwavering attention to detail at all times. This is a very demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative. This role can be based in Seoul OR Tokyo.

The successful candidate should display potential and ability to grow into a Business Operations, Project Management, or Coordinator role within Content.

Responsibilities include, but are not limited to:

• Proactively complete calendar management which includes scheduling meetings (both internally and externally), managing scheduling conflicts, prioritization, and confirming meetings multiple weeks to months in advance

• Complete travel management starting with identifying business impactful travels way in advance, also includes booking travel, organizing trip itineraries, and coordinating logistics for office and external visits. Coordinating detailed and sometimes challenging travel arrangements (domestic and international), maintaining passport, visas, global entry, as well as keeping the VP aware of travel restrictions and proactively scheduling and completing any and all applicable appointments and paperwork before and during travel

• Manage and process expense reports with accuracy and compliance, ensuring timely reimbursements and financial reporting

• Plan team and cross-functional offsites through coordination with all possible partners such as hotels, vendors for lodging, catering, flights, A/V, and transport

• Manage special projects and ad hoc requisitions as needed, such as assistance with preparing presentations, compiling data through spreadsheets and internal tools, etc.

• Run point when managing Content-wide events, regional leadership events, and activities that require coordination and support from all admins in Content and across APAC

• Establish and maintain strong partnerships with Content and cross-functional admins

• Work independently and remotely from the VP

• Consistently maintain flexibility and openness to take on additional tasks as necessary or assigned, and consistently seek opportunities to support and enable the Content team to achieve maximum efficiency and output

• Potential Business Operations-related tasks :

• Maintaining logs used to track engagements within content projects, their status and proactively keeping the leadership team informed

• Taking notes in meetings and circulating appropriate information to the greater team

• The want and ability to provide in-depth assistance to the VP and team as needed

Qualifications:

• 8+ years of experience as an Executive Assistant - experience working with Senior Leadership is a must

• Strong and efficient written and verbal communication skills - Bilingual skills, Japanese and/or Korean, English is a must

• Proficiency in Google Workspace: Gmail, GCalendar, Google Docs, Google Groups, Google Sheets

• High attention to detail

• Event organization experience

• Anticipate and resolve scheduling conflicts effectively and proactively

• Responsive and able to work flexibly across multiple time zones

• Able to stay calm under pressure and work on short deadlines

• Strong organization skills, with the ability to prioritize, and switch easily between tasks

• Experience in leading projects (in coordination with business and other Executive Assistants & Administrative Assistants) and ability to balance multiple complex projects simultaneously

• Independent worker, with strong judgment and the ability to prioritize and respond accordingly, sometimes without direction from the executives

• Excellent Judgment - is discreet and can maintain confidential information

• Ability to travel for business (10%)

• Team-player who operates with urgency in an extremely fast-paced, ever-changing environment with the ability to multitask

• Experience in the Content / Studio or other Entertainment related industry is a plus