Position Purpose:The Assistant Registrar is responsible for all areas of evaluating transfer credit, preparing athletic eligibility reports, reviewing applications for graduation, as well as degree and enrollment verifications. The Assistant Registrar performs these functions independently and with professional discretion under the supervision of the Registrar. These functions are vital to the successful operation of the College and for student recruitment, retention, and success.

Essential Job Functions:

1. Ensures the integrity, accuracy, and security of all academic records of current and former students.
2. Interprets and enforces college, state, and federal academic policies and regulations.
3. Maintains confidentiality per the Family Educational Rights and Privacy Act (FERPA).
4. Serves as contact for telephone, walk-in, and email correspondence for student services questions.
5. Evaluates the acceptability and determines course equivalency of transfer work from other institutions of higher education and other sources.
6. Reviews and processes graduation applications.
7. Processes and maintains records and reports for Missouri Reverse Transfer students, veterans affairs, and WIOA.
8. Prepares and maintains timely athletic eligibility reporting.
9. Administers degree verify, enrollment verification, and transcript request processes.
10. Processes name changes, death notices, date of birth information, and social security number reconciliations.
11. Assists co-workers with duties during peak periods.
12. Other duties as deemed necessary for the function of the College and the department.

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change, or rescind work assignments as needed.

Required Qualifications:

Education/Experience:

• Associates degree required; bachelors degree preferred
• Two years experience in records management

Skills:

• Attention to detail combined with an emphasis on quality, strong computer skills/aptitude in Microsoft Office
• Ability to keep and maintain accurate records, work independently with minimal supervision, meet and exceed productivity standards, maintain confidentiality, and follow FERPA guidelines
• A willingness to take on additional responsibility and work collaboratively
• Other duties as assigned

Physical Requirements:

• Work involves sedentary to light work in an office setting.
• There is frequent sitting, with walking, standing, and stooping occasionally required.
• There is an occasional need to lift objects (up to 10 pounds) and perform other similar actions during the course of the workday.
• Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

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Why Work at State Fair Community College:

SFCC provides relevant and responsive learning experiences that empower our students and communities to prosper. As part of our strategic plan we want to ensure, and optimize, institutional health by establishing and promoting a culture of employee well-being, making SFCC the premier choice for employment in our area.

As part of our commitment to be the employer of choice, SFCC offers a comprehensive compensation and benefits package that, in addition to a base salary, includes:

1. $10,000 a year in paid health and dental coverage for our employees
2. 12 days per year vacation, which employees start accruing day one
3. 15 days per year in sick time, again start accruing day one of employment
4. Generous time off with the closing of campus for holidays and breaks totaling 29 days per year in addition to vacation and sick time
5. Tuition Waivers (scholarships for SFCC and CMU) that cover 100% of the tuition for our employees and covered dependents up to a Bachelors Degree and 100% covere tuition for our employees on a Masters Degree through CMU
6. Educational Advancement - Faculty can apply to move up a level on the salary schedule or staff can apply for an additional $1,000 to their salary upon completion of an additional degree.
7. A lucrative retirement plan through the Missouri Teachers Retirement Program (PSRS/PEERS, 14.5 or 6.86% contribution respectively)
8. Flexible work and scheduling options

*Completed applications will include SFCC application, cover letter, resume and unofficial transcripts. (Official transcripts will be required upon offer and acceptance of the position.) Employment will require a criminal background check at College Expense. Preference is given to Missouri residents.

AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.

As part of our enduring commitment to inclusive excellence on our campus, State Fair Community College, is a member of the(HERC). HERC supports job seekers through the higher education job search process and it supports institutions in their efforts to create inclusive recruitment, hiring, and retention practices for staff and faculty.