Req #: 236434

Department: OPHATHALMOLOGY

Posting Date: 07/11/2024

Closing Info: Open Until Filled

Salary: $4,736 - $7,800 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Ophthalmology has an outstanding opportunity for a Research Coordinator to join their team. DUTIES AND RESPONSIBILITIES Patient/Participant Management (20%):

• Develop and implement procedures and policies to carry out research studies involving human subjects including data collection methods and strategies for data management.

• Screen, recruit and interview potential subjects to determine eligibility according to specific study protocols.

• Obtain informed consent.

• Enroll patients in research protocol.

• Explain research protocol to participants.

• Respond to patient inquiries regarding protocol.

• Coordinate all aspects of the patient's participation in research studies.

• Ensure compliance with research protocol.

• Inform referring physicians/groups of protocol requirements Research Study Management (50%):

• Serve as the point-person for tracking tasks and documents between UW, collaborative sites, sponsors,and vendors.

• Responsible for study start-ups which include assisting with feasibility questionnaires, communications with study sponsors/vendors, completion of study sponsor forms, development, submission and revisions of informed consent forms (ICFs), working with Zipline for IRB submissions, submission of any necessary protocol modifications to the IRB, work with CRBB for study start-up and ongoing study conduct, study budget management, submissions to DSMBs, development and maintenance of SOPs for study protocols.

• Read, interpret, and communicate protocol for clinical and observational studies.

• Perform delegated study-related ophthalmic procedures, such as refraction, measuring intraocular pressure, eye imaging & other eye-related procedures.

• Perform or learn ophthalmic photography including fund us photography, optical coherence tomography,and fluoresce in angiography.

• Coordinate specialized tasks with the research team such collection of ophthalmic imaging and administering study-related assessments and surveys.

• Coordinate and assist evaluations performed by the clinic staff such as technicians or photographers for study data collection.

• Undergo necessary training and certifications for each clinical trial per their policies and requirements.

• Responsible for the collection, processing, and shipping of study-specific laboratory specimens.

• Review medical records.

• Ensure that projects are executed successfully and completed within needed time frames to meet research objective.

• Keep study files in compliance with all applicable regulatory guidelines.

• Establish and maintain effective working relationships with patients and their families, professional or community groups and volunteers.

• Communicate with the Departmental Administrator regarding the entire portfolio of clinical trials including workflow, timelines, funding, and other pertinent information.

• This position may work with minimal supervision and must use sound judgment to assess prioritization of all regulatory affairs to ensure timely submissions to regulatory bodies (IRB, FDA, sponsor, etc.).

• Oversee, coordinate, and implement regulatory submissions to internal and external governing bodies.This includes new study applications, annual reviews, modifications to existing studies, adverse events, and protocol deviations. Research Data and Publication Management (10%):

• Maintain records and computer databases of study data.

• Design data collection tools.

• Obtain and record research data in conjunction with physicians and other professionals on the research team.

• Manage electronic transfer of data.

• Assist clinic staff such as technicians or photographers in uploading study data.

• Prepare interim reports for Principal Investigators, Study Sponsor and Human Subjects Review Board to ensure that each project timeline is being met.

• Communicate with vendors and company medical personnel in handling results of studies (progress reports, case report forms, etc.). Research Finance Management (20%):

• Facilitate the grant application process (Grants and Contracts, IRB, Sponsor) to ensure timely implementation of research projects.

• Assist with the development and monitoring of study budgets.

• Assist with the development of computerized tracking and database management systems.Other Duties as Assigned MINIMUM REQUIREMENTS

• A Bachelor’s degree in Science or related field, and a minimum of two years’ work experience in human subjects, clinical trials or other related research coordination role or clinical setting. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Excellent project management skills

• Excellent verbal and written communication skills

• Excellent record keeping skills

• Strong compliance skill set

• Excellent rapport with human subjects and investigators

• Excellent time management skills DESIRED QUALIFICATIONS

• Previous experience with electronic medical records & EPIC.

• Experience with a loose lens refraction

• Previous experience as an ophthalmic photographer or with advanced retinal imaging (ex. fluorescein angiography) is highly desirable. CONDITITONS OF EMPLOYMENT

• Regular and predictable attendance is required. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.