Req #: 239751

Department: UW ADVANCEMENT: SCHOOL OF PHARMACY

Appointing Department Web Address: https://sop.washington.edu/

Job Location Detail: Hybrid Eligible - 3 days in office, 2 days of telework

Posting Date: 10/11/2024

Closing Info: Open Until Filled

Salary: $5,834 - $6,436 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

This starts with creating a culture of belonging ( https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/) within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The School of Pharmacy has an exciting opening for an Advancement Services Officer. This is a full-time, permanent position.

The Advancement Services Officer (ASO) supports the School of Pharmacy’s Advancement team and is responsible for assisting in the development and implementation of an engagement program that aligns with the School of Pharmacy’s (SoP) goal to increase individual giving. This position will also help develop and promote opportunities that encourage support, engagement and connection with the SoP, including stewardship activities.

The ASO reports to the Director of Philanthropy and works in collaboration with the Dean, department chairs, faculty, SoP and University Advancement colleagues.

What You Will Do: Project Management and Events Support (50%)

·Support SoP’s Advancement team with projects related to annual gifts, volunteer engagement, marketing & communications, events and stewardship. ·Support and manage SoP alumni engagement activities, including working with alumni volunteers, planning alumni events, and managing alumni giving campaigns. ·Liaise with the University’s central Annual Philanthropy team to coordinate and execute annual philanthropy activities, including student calling, direct mail marketing and participation in Husky Giving Day. ·Support fundraisers in their cultivation efforts, including coordinating activities directly linked to strategic objectives of pipeline prospects. ·Collaborate with stakeholders to write, edit and prepare funding proposals, donor correspondence, donor/alumni publications, donor impact reports and other projects, as needed. ·Advise and assist SoP departments and programs in the development of events and activities related to advancement, alumni engagement, outreach and public awareness, as directed.

Gift Processing, Acknowledgement & Stewardship (40%)

·Manage the stewardship process in partnership with the Dean and/or other members of the Advancement team. ·Assist in the collection and management of stewardship-related data to ensure fulfillment of stewardship obligations. Document and track stewardship actions. ·Work with central Advancement’s Philanthropic Recognition Programs team to coordinate stewardship efforts and serve as SoP’s representative at Stewardship Network meetings. ·Assist in requesting, preparing and distributing professorship reports and student scholarship letters. ·Gain familiarity with gift budgets and work with the Finance team, as needed, to monitor spending and fund creation.

Administrative & Other (10%)

·Provide general administrative support to the SoP Advancement team. ·Prepare materials and agendas for internal and external meetings and educational events, including confidential briefings for the Dean, department chairs and/or faculty members. ·Contribute to the maintenance of the SoP’s web pages, including maintaining accurate and up-to-date event and giving information. ·Support the planning and facilitation of SoP Advancement team meetings and retreats. ·Provide direct assistance for meeting scheduling for the Assistant Dean of Advancement. ·Other special projects and related duties as assigned.

MINIMUM REQUIREMENTS

Bachelor's degree AND two years of experience in advancement/development, non-profit or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Bring:

•Fluency in Microsoft Office Suite and prior experience using databases. •Excellent written and oral communication skills. •Demonstrated ability to organize and prioritize multiple tasks; detail-oriented and able to work effectively under deadline pressure. •Demonstrated ability to work independently and as part of a team. •Strong interpersonal skills and customer service.

What You Can Expect:

•Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions. •Occasional evening and weekend hours, as necessary, on short or limited notice.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your “My Jobs” page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.