Overview

Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Admin III Specialist provides overall coordination and support for the Homeless and Housing Services while supporting the daily administrative functions for a YMCA branch site. This position works primarily out of our Seattle office and supports the daily operations of clinical staff throughout the Y’s 14 branches. This position will be the admin support for the varies different contracts within our Homeless and Housing Services.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, dayshift. The position requires in-person office flexibility within a hybrid work model. Generally, the position requires you to be in the office 4 days a week. With occasional later shift for support of client appointments.

What You’ll Get From Working at The Y

• Membership to the YMCA of Greater Seattle for you and your household

• Medical, Dental, Vision, and Life insurance

• Retirement with generous employer contributions

• Free access to mental health resources

• Rapidly-accruing paid time off (PTO)

• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

  Hiring Range: $22.00 – $24.20/hour

Responsibilities

• Develop and implement program administrative processes, guidelines, and workflows for administrative, program, and department staff.

• Demonstrate flexibility and accessibility within a hybrid work model, maintaining effective communication with on-site and remote teams supporting programs and participants regionally.

• Conduct analysis and gather requirements for community data collection.

• Attain optimal understanding of HMIS, Credible, and other relevant data systems as necessary.

• Provide operational and facility support for Arlington Drive and its staff, encompassing tasks such as supply ordering, data entry, and general administrative duties.

• Offer support across the agency for housing and homeless programs, as well as other programs within the Y, covering projects and staffing needs as required.

• Verify eligibility, facilitate billing processes, and communicate information to clients.

• Cultivate and maintain effective, professional relationships with all clients, families, and staff members.

• Provide comprehensive administrative support to programs and department staff, remaining current with program changes.

• Compile and prepare data/reports on a regular basis, identifying and documenting trends for leadership review.

• Assist with audit and year-end report preparation.

• Maintain relational databases, process paperwork, and manage related directories and files.

• Perform any other duties as assigned.

  Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)

Qualifications

• Proficiency in computer documentation, apps, and online data management.

• Ability to work both independently and within a team.

• Demonstrated experience in handling complex data and maintaining databases.

• Extensive tenure working with government grants and contracts.

• Additional relevant education, training, and experience will be considered.

• Highly skilled in multitasking, prioritizing, and organizing, with a positive demeanor for interacting with clients, staff, and visitors.

• Strong professional and organizational skills with meticulous attention to detail, timeliness, and follow-through.

• Direct experience and proficiency with Microsoft Office Suite and web-based electronic records.

• Ability to thrive in a fast-paced, constantly changing environment, managing multiple deadlines efficiently.

• Knowledge of and previous experience with diverse populations.

• Evaluation of transferrable skills from personal, professional, educational, volunteer, and non-traditional experiences.

  Additional Preferred Qualifications

• Preference for experience working with government grants.

• Preferred experience working with ledgers, lease agreements, and accounting documents.

• Life experience with poverty, child welfare, homelessness, behavioral health, or youth violence, with a desire to utilize such experiences to improve the lives of others.

• Ability to speak languages other than English may be advantageous.

  Our Commitment

  The YMCA of Greater Seattle (YGS) is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

  We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.

  If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.