At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better (https://www.youtube.com/watch?v=kgRR2NNfNKQ) . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired. 

 We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction (http://macmiller.com/projects/) . Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 

• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 

• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 

• Building performance – Control systems, fault detection, energy services and remote monitoring 

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values: (https://macmiller.com/mm-culture-values/)

• Collaboration (https://macmiller.com/northwest-center-partnership/) – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

• Dedication (https://macmiller.com/sno-king-ice-arena/) – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

• Safety (https://macmiller.com/djc-oregon-hard-hat-safety-awards/) – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.

• Community (https://macmiller.com/washingtons-best-workplaces/) – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

• Innovation (https://macmiller.com/425-business-magazine-mlab-feature/) – We are committed to continuous, creative problem solving (https://macmiller.com/multi-trade-rack-innovation/) . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

• Fun! (https://www.youtube.com/watch?v=UZx6e6RcArg) – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Accounts Payable Specialist: This is where you come in.

We’re seeking an Accounts Payable Specialist with purchase order (PO) experience to take charge of managing and processing company expenses with precision and efficiency. In this role, you'll play a key part in ensuring financial obligations are met on time while collaborating closely with the accounting and procurement teams to handle purchase orders seamlessly.

In return for your dedication to achieving ambitious goals, you'll gain greater ownership, exciting growth opportunities, and more autonomy than you’ve likely ever had.

Top deliverables in the first year to be a hero:

• Master Invoice Processing – Efficiently handle a high volume of invoices with speed and accuracy, ensuring they are correctly sorted, coded, matched, and entered into the system without errors.

• Ensure Seamless Payment Reconciliation – Regularly reconcile vendor statements to verify all payments are accurate, up to date, and properly recorded.

• Resolve Invoice Discrepancies Proactively – Quickly identify and resolve discrepancies to prevent delays, maintain positive vendor relationships, and uphold financial accuracy.

• Deliver Outstanding Vendor Support – Provide timely and professional communication to vendors, addressing inquiries and ensuring smooth, hassle-free payment processing.

• Maintain Organized Vendor Records – Keep electronic vendor files accurate, up to date, and easily accessible to support efficient financial operations.

• Monitor Accounts for Accuracy & Compliance – Track payment statuses, ensuring all accounts remain current while escalating issues when necessary to maintain financial integrity.

• Generate Clear & Actionable Reports – Prepare detailed reports on invoice processing, outstanding payments, and reconciliation efforts to support financial decision-making.

• Drive Process Improvements – Identify inefficiencies in invoice processing and recommend enhancements to optimize workflows and increase overall efficiency.

The Accounts Payable Specialist role reports to Debbie Miller Lopez, Accounts Payable Manager on a collaborative team working on a variety of projects and initiatives to support our growing business. This highly visible role interacts with all levels and functions within the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• A strong desire for continuous learning and professional growth.

• A solid understanding of fundamental bookkeeping and accounts payable principles.

• Proficiency in MS Office and exceptional data entry skills.

• A high level of accuracy and attention to detail while maintaining strict confidentiality.

• The ability to handle sensitive financial information with discretion and integrity.

• A High School Diploma or Equivalent (GED)

And everyone you work with should describe you as…

• Highly organized with strong time management skills.

• Skilled at prioritizing tasks efficiently in a fast-paced environment.

• An excellent communicator with strong interpersonal skills.

• A collaborative team player who contributes effectively to group success.

And you should be motivated by…

• Taking initiative and learning independently -- if you need constant handholding or micromanagement, this isn’t the place for you.

• Thriving in a fast-paced, results-driven environment where you’ll be challenged to grow, take on more responsibility, and achieve more each year.

• Being part of a fun, transparent workplace that values innovation, embraces new ideas, and fosters a supportive, family-like culture.

Benefits

Compensation: $26/hr to $36/hr

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).

• 401k retirement plan including Company matching.

• Vacation and Sick Compensation (PTO), and Holiday Pay!

• Disability income protection including short term and long-term disability.

• Employee and dependent life insurance.

• Wellness Program.

• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.