Summary This position is located in the Food and Beverage Division of the Morale, Welfare and Recreation Department of the Southwest Region. The primary purpose of this position is to schedule, plan, and coordinate of all social functions and special events requiring advance catering reservation for the Consolidated Clubs. Responsibilities Assist the Caterer with the planning/scheduling of all social functions (banquets, parties, receptions, luncheons, etc.) for all catering facilities. Verifies eligibility of the host or sponsor prior to planning and scheduling function. Explains available services, fees, various policies and operating procedures. Types party contracts, using established price list of services desired by host/sponsor on offered menu brochure. Obtains proper signatures on contract before distributing two weeks prior. Types and has initialed any changes made to original contract as needed. Provides copy of signed contracts to departments concerned with party activity and documents phone conversation on sales call report. Takes party deposit, noting amount on contract with receipt number. maintains all catering files. Maintains separate party reservation calendar book for each facility and room. Answers questions concerning party/catering bills, referring unusual situations to the Catering Manager or Accounting Technician. Reviews payment for contracted event. Contacts outside sources such as, florist, bakeries, etc., when requested on the contract by the host/sponsor. may arrangements have been provided and room is ready for guest to arrive. Performs incidental related duties as assigned. Requirements Conditions of Employment Qualifications Knowledge of proper etiquette, social graces, and military protocol. Knowledge of proper methods of food and beverage services. Be able to operate office machines such as typewriter, copy machine, and calculator. Be able to promote good customer relations. Be able to account for monies and catering equipment. Education A high school diploma or GED is preferred. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.