Ready, set, go! Put your career in motion with a great, new opportunity. Join the Kelly® Professional & Industrial team as a Executive Office Manager with one of the best industries in the world for sustainable energy.

Why you should apply to be a Executive Office Manager:

Pay Rate: Negotiable

Employment Type: Long term temp, Temp to hire

Location: Schenectady NY 12345 (Hybrid)

Shift: 8:00AM to 5:00PM (Monday to Friday)

Great Advancement Opportunities

Overtime available

Weekly pay

What a typical day as a Executive Office Manager might look like:

Proactively support the assigned leaders and team by independently?executing?all responsibilities?while?successfully?balancing the needs of multiple Senior Leadership team members.

Manage a range of general office services including ordering supplies and invoice processing.

Communicate?professionally?with internal and external persons, at times acting as first point of contact to?{functional leader}?and/or staff?making?interactions positive experiences. Work proactively and collaboratively to solve for issues.

Handle confidential data and matters discreetly?and professionally.?

Manage and summarize financial and time accounting data that is gathered from various sources into a summarized format that can be used to track performance and present a status.

Create professional presentation materials from material/information provided by others.

Coordinate global travel arrangements; create travel itineraries; arrange for appropriate visas, transportation, lodging, and other needs while traveling; communicate with leader while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts.

Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the various leaders to ensure smooth day-to-day engagements.

Provides a bridge for smooth communication between the leader’s office and other globally based senior leaders and their EAs; Able to maintain credibility, trust, and support with senior management.

Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity.

Schedule, plan and organize logistical details for in-house and off-site meetings (occasionally), training and events. To include Staff, All Hands, Kaizen Events, Volunteer, Engagement events, and other company events & meetings as necessary.

This job might be an outstanding fit if you:

Perform duties in collaboration and in alignment with colleagues and Supervisor in order to effectively execute screening projects and support the team.

Understand the importance of the position toward Company's objectives.

Accuracy is required in performing all functions of this position. Mistakes in work could cause substantial data errors impacting customers.

Works in a laboratory environment involving pipetting and automation, a warehouse environment, and a desk environment involving computer based training and communication.

What happens next:

Bachelor’s degree or?High School diploma and?five?years’ work experience as an executive office manager, or equivalent experience/ knowledge supporting senior leaders.

Minimum?three?years in administrative/office support or complex project management or equivalent experience.

Large matrixed organization experience

Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Notes, Word, Excel, and Outlook.

Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.

Able to manage conference & meeting room technologies.

Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.

Effective time management and organizational skills; able to balance multiple priorities.

Able and flexible to support off hours for urgent issues like trip cancellations, etc.

Able to effectively interact and communicate with EAs of senior level management and corporate contacts.

High attention to detail and excellent interpersonal, verbal, and written communications including strong grammatical skills.

Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.

Ability to creatively solve problems and drive best outcomes.

Ability to successfully organize and execute details in a fast-paced, everchanging environment.

Highly results driven with exceptional follow through.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Executive Office Manager today!

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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.