Job Title: Executive Assistant

Job Description

The Executive Assistant will join a dynamic team of 4 other EAs, supporting 110 partners by managing various tasks as they arise. This role is unique as it involves supporting multiple partners rather than focusing on just one. Responsibilities include managing calendars, creating documents, handling Docusign correspondence, planning travel, managing expenses, preparing presentations, and more. The role demands a high level of attention to detail and self-sufficiency. Candidates should ideally have experience in a CPA firm or Financial Institution and be capable of managing time effectively, drafting and editing business correspondence, and assisting with client deliverables. Additional tasks include serving as a liaison for internal and external clients, managing engagement activities, supporting marketing/practice development activities, and participating in special projects as needed.

Hard Skills

• Microsoft Suite proficiency

• Concur proficiency

• Docusign proficiency

• Calendar management

• Document creation

• Travel planning

• Expense management

• Presentation preparation

Soft Skills

• Collaboration

• Critical Thinking

• Emotional Intelligence

• Executive Presence

• Growth Mindset

• Intellectual Curiosity

• Results Focus

• High attention to detail

• Self-sufficiency

Job Type

This is a contract position with a duration of 8 Month(s).

Work Site

This is a fully remote position.

Work Environment

The role is fully remote, although the ideal candidate will be within driving distance to a California office.

Cities Include: Walnut Creek, San Francisco, Campbell, Salinas, Napa. Stockton, Santa Rosa, Ranch Cordova, Fresno, El Segundo, Irvine, Pasedena, etc.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.