Description

Position: Senior Administrative Assistant (Contract)

Duration: About 3-4 weeks in duration with possible extension

Location: San Mateo, CA (3 days onsite, hybrid)

Company: Health Technology Company

Overview:

Join our dynamic team at a growing Health Technology Company as a Senior Administrative Assistant. We are a leading innovator in health technology, dedicated to improving healthcare outcomes through cutting-edge solutions. In this role, you will play a crucial part in supporting our executive team and ensuring smooth operations through efficient administrative assistance.

Responsibilities:

· Calendar Management: Utilize Google Calendar to manage complex schedules for executives, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.

· Communication Coordination: Serve as a central point of contact for internal and external communications, demonstrating exceptional professionalism and responsiveness in all interactions.

· Meeting Coordination: Organize and coordinate meetings, including preparing agendas, distributing materials, and ensuring all necessary resources are available.

· Travel Arrangements: Facilitate light travel arrangements for executives, including booking flights, accommodations, transportation, and preparing itineraries as needed.

· Document Management: Assist in the creation, formatting, editing, and distribution of documents, presentations, and reports as required.

· Administrative Support: Provide general administrative support, such as managing correspondence, filing, expense reporting, and other ad-hoc tasks as needed.

· Cross-functional Collaboration: Collaborate effectively with various teams across the organization to ensure seamless communication and coordination of activities.

· Adherence to Policies: Ensure compliance with company policies and procedures, maintaining confidentiality and integrity in handling sensitive information.

Requirements

Requirements:

· Experience: Minimum of 5 years of experience in administrative roles, preferably in a fast-paced corporate environment.

· Technical Skills: Proficiency in Google Calendar and Slack is essential. Familiarity with other office productivity tools and software is a plus.

· Communication: Excellent verbal and written communication skills, with a keen attention to detail and accuracy.

· Organizational Skills: Strong organizational and time-management abilities, with the capability to prioritize tasks effectively and meet deadlines.

· Interpersonal Skills: Ability to build and maintain positive relationships with colleagues, clients, and partners.

· Flexibility: Adaptability to changing priorities and willingness to take on new challenges as they arise.

· Discretion: Demonstrated ability to handle confidential information with utmost discretion and professionalism.

· Education: Bachelor’s degree or equivalent experience preferred.

Be part of a team dedicated to revolutionizing healthcare through innovation. If you thrive in a collaborative environment and possess the skills and experience outlined above, we invite you to apply and contribute to our mission of improving lives through technology.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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