Posting Information

Posting Number2024506

Posting/Functional TitleBusiness Operations Specialist

University Pay Plan TitleGrant Specialist

LocationSan Marcos

DepartmentTexas School Safety Center

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,700.00 - $3,900.00

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Proficient in crafting clear, concise, and grammatically correct professional correspondence.

• Demonstrate excellent customer service skills.

• Demonstrate experience in handling multiple projects concurrently.

• Strong attention to detail and accuracy.

• Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative.

• Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.

Preferred Qualifications

• Proven experience in working with electronic databases.

• Knowledge of procurement processes and practices.

• Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records.

• Demonstrate experience coordinating travel accommodations.

• Prior experience in contract management.

• Proficiency in Adobe Acrobat, Microsoft Teams, or SAP

• Possession of a bachelor’s degree or a combination of relevant experience and education that is likely to yield the necessary knowledge, skills, and abilities.

Job Description

The Texas School Safety Center (TxSSC) is actively seeking candidates to collaborate closely with the Business Operations Program Manager to deliver efficient, proficient, and knowledgeable financial services. TxSSC’s business services refers to a range of specialized services that are designed to support Center initiatives and operations. These services are provided to internal departments within the Center, Texas State University, and external stakeholders. The role primarily entails the day-to-day management of contracts, travel arrangements, and procurement activities. The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. If you are a candidate who thrives in a dynamic environment and is dedicated to contributing to the safety and well-being of schools in Texas, we invite you to apply for this position.

Job Duties

• Efficiently manage electronic database records.

• Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments.

• Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures.

• Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions.

• Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements.

• Assist in overseeing the monitoring of training participants for Texas Commission on Law Enforcement ( TCOLE ) credit eligibility.

• Interpret and apply relevant regulations, policies, and procedures to ensure compliance.

• Provide technical assistance to TxSSC staff in relation to business service needs.

• Maintain meticulous attention to detail, ensuring data accuracy and integrity across all platforms.

• Demonstrate professional interaction with internal and external stakeholders, identify problems, provide solutions, and follow through with a satisfactory resolution.

• Perform other duties as assigned.

Additional Information to Applicants

• To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.

• The position is in-person, but remote work is available for up to 30 days.

Job Open Date05/10/2024

Job Close Date (posting closes at midnight)05/24/2024

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/46754

Applicant Document