BUSINESS ANALYST - EXPENSE MANAGEMENT & CONTROL DEPT

Our Company

At FirstBank PR, we strive to be a trusted advisor to our clients and our employees are the ones that ensure we deliver on our promise of excellence in personalized customer service. Our more than 3,100 employees in Puerto Rico, the Virgin Islands and Florida share a passion for excellent customer service. We are proud of our team because they are continuously surpassing our client’s expectations.

Do you have a passion for helping customers, building relationships, and delivering extraordinary, personalized customer service? If your answer is yes, FirstBank is the number one place for you.

A Brief Overview

The Expense Control Analyst will report to the Finance Manager. The position is responsible for exercising analytical sound skills regarding institutional expenditure accounts. The Expense Control Analyst is expected to assist in the generation of ad-hoc reports or analysis as required by management. The position will also play a key role administrating the Purchase and Expense Control Group, as well as supporting Vendor Management and Accounts Payable tasks. The employee is expected to adhere to the Bank’s BSA, AML and Office of Foreign Asset Control (OFAC) applicable policies. The employee must follow specific unit procedures developed in compliance with the policies. Employee is also responsible for reporting any suspicious activity and/or transactions in accordance with the Bank’s processes and complying with any mandatory BSA, AML and OFAC training assigned.

What You’ll Need to Succeed

· Prepare and organize the periodic Purchase and Expense Control Executive Group (“PECEG”). -Establish weekly communication with the heads of the units to identify possible expense requests, new/renewal of contracts or changes in scope for projects that are still in progress. Review the requests, make sure they are correctly completed and clarify any possible questions that may arise at the meeting. Take notes during the meeting to compose the final minute. Prepare the transmittal letters to send it to the purchasing area.

· Control and monitoring of expense requests. - Perform follow-up calls, emails and meetings with the requesting areas to revise requests status and address any issue or concern about the process.

· Organize approved expenses and monitor against current disbursements.- Analysis of the payments to vendors to identify those that have been paid and that have not been authorized by the PECEG.

· Prepares reports for management. - Maintain organized logs of expense requests and prepare ad-hoc reports or analysis based on management needs. Prepare a quarterly progress report for presentation to the PECEG.

· Review policies and procedures related to Expense Control unit. - At least annually, analyze any changes in the policies that are related to our area, Example: Disbursement policy, Fixed Assets and Procurement policy and Contracting Policy, for any possible updates to our manual.

· Support the Vendor Management unit.- Create vendors in Oracle with their proper documentation. Review OFAC lists. Research publicly available data on vendors’ financial condition, among other tasks.

· Support the Accounts Payable unit.- Audit expense reports. May be required to upload invoices into the Oracle ERP system. May be required to analyze payments and expenses for vendors, among other tasks.

· Other tasks or projects assigned by management.- May be required to perform specific tasks as required by management.

Competencies

Customer Focus

Anticipates and provides service excellence to both internal and external customers

Building Strong relations

Establishes, sustains and fosters both internal and professional contacts to build, enhance, and connect to FirstBank services

Communication

Delivers clear, effective communication and takes responsibility for understanding others.

Business Acumen

Understands how the organization works, including, current and future policies, practices and trends

Problem Analysis & Solution

Identifies problems and conducts appropriate analyses involving others to searches for best solutions

Ownership

Takes initiative and assumes personal accountability for goals, outcomes and deadlines

Vision & Values

The employee understands organization’s vision and upholds the organizations values in everyday words and actions.

At higher levels the employee takes a long-term view and share with others the vision and the organization path ahead.

Collaboration & Teamwork

Provides direction and leadership to help teams achieve goals and operate cooperatively and cohesively

Development(Personal & Others)

Demonstrate curiosity for learning and perform activities to make the most of their skills and boost potential in self and others

Change & Innovation

Creates a view of change as an opportunity and inspires others.

Looks for new ways to experiment with new ideas and approaches

Knowledge, Skills and Abilities

Highly organized

Proficient

Financial and accounting knowledge

Proficient

Customer service oriented

Proficient

Write, speak and comprehend English and Spanish

Proficient

Problem identification and solving skills

Proficient

Critical thinking capability

Proficient

MS Word, MS Excel, MS Power Point

Proficient

Able to follow up on open items

Proficient

Self-driven

Proficient

What You’ll Need:

· Bachelor's Degree Accounting, Finance or Business Administration, Industrial Engineering, Mathematics or related field.

· One to three years of related practical experience in Accounting or Finance and in preparation of financial reports such as: financial statements, budget and projections.

· Excellent verbal and written skills in both English and Spanish; fully bilingual

First Bank Puerto Rico is a proud to be an Equal Employment Opportunity Employer and takes affirmative action to employ Women, Protected Veterans, People with Disabilities and Minorities regardless of gender identity, sexual orientation, and any other legally protected status.