Job Information
Alexandria Real Estate Equities, Inc Senior Coordinator - Property Management/Asset Services in San Francisco, California
Senior Coordinator - Property Management/Asset Services
Location San Francisco Bay Area, CA
Job Function Asset Services
Employment Status Regular, Full-Time, Non-Exempt
Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1249)
Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche since our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative life science mega campuses in AAA innovation cluster locations, including Greater Boston, the San Francisco Bay Area, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in mega campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit www.are.com.
The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding, or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state or local law or ordinance.
(*) Hybrid schedule; Flexibility with the days in the office
Essential Duties and Responsibilities:
Administration
Provide assistance with a host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
Initiate tenant notification letters and e-mails, as needed
Assist Asset Services Team with special projects
Assist in planning all tenant events, parties, and gifts
Assist in annual budget preparation and annual CAM reconciliations
Track and follow up with tenant receivables and prepare weekly reports
Maintain budget tracking spreadsheet
Assist facilities team on all aspects of maintenance
Redirect and prioritize work requests including entering tenant work orders in the Angus work order system
Responsible for the Angus close out of both tenant requests and PM work orders
Follow up with tenants to ensure satisfaction with tenant work requests
Participate in site operating meetings
Responsible for drafting and sending distribution email blasts to tenants
Responsible for distributing and maintaining the tenant welcome package for the site
Contract Administration
Participate in bid process when searching for new vendors
Manage all service contract requests and renewals
Track contracts with pending signatures
Maintain spreadsheets to track all current contracts in the region
Maintain current and complete certificate of insurance for all tenants and all vendors
Review all limits, coverage types, expirations and additional insured for compliance
Accounts Payable
Manage and draft purchase orders and track for signature
Match purchase orders to invoices, code and obtain Manager’s approval
Research invoices in Nexus when necessary and follow up with inquiries from vendors
Audit open purchase orders on a monthly basis
Prepare utility cost/consumption reports when necessary
Qualifications and Experience:
Bachelor’s degree in Business, Accounting, or Finance preferred
3+ years of experience in property management, real estate, event management and/or hospitality field preferred
Strong accounting background and familiarity with lease provisions and lease administration a plus
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Experience in Angus and JDE a plus
Client service-oriented
Excellent verbal and written communication skills
Willingness to work as part of a team and support the team
The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.
Locations Available : San Carlos, CA
Alexandria Real Estate Equities, Inc
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