Description

We are seeking an Executive Assistant based in San Francisco, California. The job function of this role includes providing full administrative support to the team, managing complex calendars, coordinating extensive travel plans, and handling confidential information with discretion. This role will be based in a hybrid workplace, offering a contract to hire employment opportunity.

Responsibilities:

• Provide comprehensive administrative support to a team of executives.

• Manage and maintain complex calendars, ensuring efficient scheduling and organization.

• Coordinate extensive travel plans, including booking flights, accommodations, ground transportation, and creating detailed itineraries.

• Anticipate and resolve travel-related issues, ensuring the smooth execution of travel plans and minimal disruption to executives' schedules.

• Prepare, edit, and manage correspondence, reports, and meeting agendas.

• Screen and direct phone calls, emails, and other communications, ensuring relevant information is passed on promptly and accurately.

• Conduct research and compile data for reports, providing valuable input to decision-making processes.

• Handle confidential information with the utmost discretion, ensuring confidentiality at all times.

• Liaise with internal and external stakeholders, fostering strong working relationships and promoting effective communication.

• Coordinate and manage special projects and virtual meetings, ensuring objectives are met and tasks are completed efficiently.

Skills:

• Proficiency in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence.

* If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID# *

Requirements

• Proficiency in ADP - Financial Services

• Experience with Cisco Webex Meetings

• Familiarity with Concur software

• Proficiency in CRM systems

• Knowledge of Kronos Timekeeping System

• Experience with About Time software

• Strong skills in Calendar Management

• Excellent Communication abilities

• Experience in managing Conference Calls

• Proficient in handling Correspondence tasks

• Bachelor's degree or equivalent work experience as an Executive Assistant

• Strong organizational and multitasking skills

• Ability to handle confidential information with discretion

• Excellent problem-solving skills

• Ability to work independently and in a team

• Proficiency in MS Office Suite

• Strong attention to detail

• Excellent written and verbal communication skills.

* If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID# *

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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