Job Requisition ID #

24WD81471

Position Overview

At Autodesk, we are inspired by building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, improve new green, affordable housing for low income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.

We're on the search for an experienced Executive Assistant to join our ESAE (Enterprise Systems and Applications Engineering) team! As Executive Assistant, you'll provide administrative support to our senior staff by being a facilitator and liaison for the team. You will work predominantly with Directors and Senior Directors and our partners in other organizations. You will perform multiple tasks, handle details of critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

You will report into the Chief of Staff for ESAE and be a hybrid employee reporting into the San Francisco office.

Responsibilities

• Manage complex calendars while ensuring prioritization of activities

• Provide virtual and onsite meeting support and coordinate logistics for departmental meetings

• Arrange international and domestic travel

• Manage expectations with a variety of stakeholders (Leadership team / external stakeholders) to ensure execution / accuracy

• Help create, review and edit documents, presentations and reports – including staff tactical and strategic meeting agendas

• Manage the monthly Town Hall process (agenda / presentation / speakers)

• Help manage expense reports and reimbursements for the leaders

• Help with the planning, execution, and tracking of various projects

• Be proactive about potential scheduling conflicts and prioritize according to what is most important to our senior staff

• Partner with other EAs to align on operating rhythm and cadences for the leadership team

Minimum Qualifications

• 4-6+ years' experience providing administrative support to senior level executives, managing multiple executives at a time

• Some project management experience, including defining a plan, coordinating stakeholders, resolving challenges/issues and reporting on progress

• Can work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality

• Willing to adapt to rapidly changing environment and new processes and responsibilities

• Ability to work well under pressure, communicate effectively, and meet deadlines

• Proficient in Microsoft Office Suite; preferably comfortable with Mac and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint

• Understand how to handle confidential business matters

Preferred Qualifications

• Comfortable working with senior leaders and a wide array of partners of the company

• Experience with collaboration, quality, details and structure

• Proactive and shows initiative

• Communications wizard, able to be clear, concise, and convincing in both written and spoken communications

• Comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way

• Trustworthy, Collaborative, Accountable & Flexible

#LI-DW1

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

Are you an existing contractor or consultant with Autodesk?

Please search for open jobs and apply internally (not on this external site).