Description

Our client, an established leader in the HVAC industry, is seeking a dedicated Senior Administrative Assistant to join their team in San Diego, CA. This opportunity welcomes an innovative and organized individual with extensive administrative experience to operate within an energetic, yet structured work environment.

Responsibilities:

• Provide high-level administrative support to office team members and executives.

• Coordinate smooth office operations consistent with company policies.

• Undertake daily administrative tasks to ensure functionality and coordination within the department.

• Plan, schedule, and arrange meetings, presentations, and other office-related events.

• Answer, redirect, and manage phone calls professionally.

• Handle incoming and outgoing office correspondence.

• Order, stock, and distribute office supplies as needed.

• Maintain records and files systematically and confidentially.

• Monitor office expenses closely, negotiate with vendors, and help draft office budget.

• Assist in preparing reports and presentations for internal and external use.

  Requirements

Qualifications:

• High School Diploma or equivalent. Higher qualifications in business administration or related field is preferred.

• Minimum of 5 years of progressive administrative support experience, preferably within the HVAC or related industry.

• Excellent organizational and time-management skills.

• Strong verbal and written communication abilities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with industry-specific software and systems.

• Ability to work in fast-paced environments handling multiple tasks.

• Mastery in dealing with confidential information.

• Proactive approach to problem-solving with decisive decision-making skills.

• Detail-oriented, accurate, and an outstanding team player.

If you're a seasoned Administrative Assistant with a proven track-record of contributing to team success, we welcome you to apply! We offer a competitive salary package including a generous benefits scheme and an empowering work environment. Qualified candidates are encouraged to apply.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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