Coordinator- Asset Services / Property Management

Location San Diego, CA

Job Function Asset Services

Employment Status Regular, Full-Time, Non-Exempt

Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1258)

Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche since our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative life science mega campuses in AAA innovation cluster locations, including Greater Boston, the San Francisco Bay Area, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in mega campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit www.are.com.

The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding, or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state or local law or ordinance.

We are seeking a Coordinator – Asset Services / Property Management in our San Diego office. The incumbent will be a highly skilled individual who will be providing general office support to the Asset Services team, administering and coordinating any tenant- and amenity-related matters, and participating in all areas of portfolio management.

Essential Duties and Responsibilities:

Administration:

• Provide assistance with a host of amenities, including, but not limited to, restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, etc., as well as memberships thereto, as applicable.

• Initiate tenant notification letters and emails, as needed.

• Support the preparation of the annual budget.

• Track tenant receivables and maintain a budget tracking spreadsheet.

• Assist with expense reports for the Asset Services team.

• Assist in all aspects of property maintenance.

• Redirect and prioritize work requests, including entering and closing out tenant work orders in the work order system.

• Follow up with tenants to ensure satisfaction with work order requests.

• Participate in and record minutes for site operating meetings.

• Draft and send distribution email blasts to tenants.

• Distribute and maintain the tenant welcome package for the site.

• Be responsible for all changes to tenant signage, as well as all event signage in common areas.

Contract Administration:

• Participate in the bid process when searching for new vendors.

• Prepare all service contracts and track contracts with pending signatures.

• Maintain spreadsheets to track all current contracts in the region.

• Maintain current and complete certificates of insurance for all tenants and vendors.

• Review all limits, coverage types, expirations, and additional insureds for compliance.

Accounts Payable:

• Type, file, and maintain purchase orders and invoice files.

• Match packing slips and purchase orders to invoices; code and obtain manager’s approval.

• Copy and send signed invoices to the corporate office.

• Audit open purchase orders on a monthly basis.

• Prepare utility cost/consumption reports when necessary.

Qualifications and Experience:

• Bachelor’s degree required.

• At least 1 year of experience in science, technology, property management, real estate, event management, and/or hospitality field preferred.

• Strong accounting background and familiarity with lease provisions and lease administration a plus.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.

• Client service-oriented attitude a must.

• Willingness to work as part of a team and support the team.

• Ability to multitask in a fast-paced environment.

• Desire to pursue a career in the commercial real estate industry.

• The expected base salary range for this position is $65,000 to $85,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.