Job/Position DescriptionAccountant IIPerforms routine (journey-level) accounts payable tasks and serves as the functional specialist for the Regional Accounting Office. Works under general supervision with limited latitude for the use of initiative and independent judgment. Audits work of others for accuracy and ensures that corrections are made in a timely manner. Develops, evaluates, and presents creative solutions to unit business and accounting needs and problems. Uses knowledge of Health and Human Services (HHS)Procurement policy to make decisions on proper payment methods. Serves as the first line contact with State Office Accounting, Budget, Purchasing, Asset Management, vendors, individuals, providers, and other state agencies. Assists external and internal customers with understanding Accounts Payable rules and regulations. Work involves researching, resolving discrepancies, analyzing and processing accounting transactions. Provides backup coverage for others in the unit. Documents and shares the needs of our customers and may assist with additional tasks to meet those needs.Essential Job FunctionsEssential Job Functions:Attends work on a regular and predictable schedule in accordance with agency leave policy.Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS Financials. Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount. Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable. Resolves payment discrepancies, answers inquiries from staff, vendors, and central office. (50%)Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Retrieves pre-requisition forms from regional purchasing box, assigns department ID, account, origin code, and bill to codes. Enters the information on CAPPS Financials after obtaining necessary approvals to retrieve a requisition number and start the procurement process. Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)Assist in the management of the TX Smart Buy office supply lists and internal workbooks. (15%)Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool. (15%)Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. (5%) Registrations, Licensure Requirements or CertificationsValid Class C Driver's LicenseKnowledge Skills AbilitiesKnowledge of payment policies and procedures.Knowledge of procurement policies and procedures.Knowledge of advanced accounting principles and practices.Knowledge of automated financial systems such as: CAPPS Financials an https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=617106 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.