Details

Open Date 04/16/2024

Requisition Number PRN38308B

Job Title Manager, Program(s)

Working Title Programs Manager, Global Health

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01640 - GLOBAL HEALTH

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $47,600 - $60,000

Close Date

Open Until Filled Yes

Job Summary

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department’s internal and external customer service, human resource and financial management operations pertaining to areas including (but not limited to) academic, research, health sciences, and community outreach. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Responsibilities

Essential Functions:

• Office communications. The PM/ OGH Ad must create and maintain communication outlets:

• Website. Redevelop, develop and renew content and update information.

• Newsletter. Write, edit and prepare periodic OGH’s newsletters

• Agreements management. Supports the OGH Director to develop MOUs by

• Coordinating with OGC to vet agreements

• Receive office of foreign influence approvals

• Secure signatures of external and internal parties

• Maintain records and distributes copies to interested parties including OGE

• Foreign and external visitors. Organizes and plans travel activities for visitors. Activities include

• Travel arrangements – tickets and hotel

• Agenda development

• Coordinate meetings with U of U faculty and staff

• Coordinate presentations and grand rounds

• Travel planning for OGH director

• Tickets and hotels arrangements

• Visas procurement

• Arrange meeting

• Process travel expenses

• Meetings organization and documentation. Organizes activities for the monthly steering committee, the Global Health Board, the Women Leaders in Global Health meetings and the weekly OGH Traffic meeting. Activities include

• Agenda

• Meeting minutes taking and distribution

• Present as required

• Office files management. Includes physical and electronic cataloging and filing

• Accounting related activities

• Budgeting planning, revision and maintenance

• Purchase processing and documenting

• P-Card documentation management

• International events. Organize panel at the World Health Assembly. Activity includes

• Coordinate participants

• Secure location

• Procure refreshments

• FEMH Webinar. Activity conducted with international partner to promote innovations in healthcare in Utah and Taiwan.

• Coordinate meetings

• Organize presentations

• Global Health Education. Support the OGH director activities for the Proposal Writing Course, GH courses in CMI , SON and MHA

• Support the Director in the compilation of documents and tools necessary for the implementation of projects abroad.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred:

• Knowledge of Spanish, French or Arabic languages

• Have knowledge of Microsoft, Kronos, canvas, Concur P-card, University travel expenses would be preferred.

• Start ASAP

• Dress in a professional business attire while at work, and at work functions

• This position is expected to be in the office 4 day the week with the Global Health Team.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.