At Extra Space Storage, what matters to you, matters to us! Join a company that cares about you.

It is an exciting time to be at Extra Space. We have been featured on multiple "Best Places to Work" awards, including Forbes and Glassdoor. We’re an S&P 500 company that hasn’t stopped growing since our founding in 1977. Today we are leading the self-storage industry in more ways than one, but in order to maintain this lead, we need exceptionally motivated, capable, and driven people like you. Self-storage is our product, helping people is our passion. Come grow with the largest self-storage company in the world and find out why so many of our employees recommend us as a great place to work.

The Meetings & Travel Coordinator will work directly with the Sr. Manager, Meetings, Events & Travel to help with different aspects of Extra Space’s employee events, conferences and meetings of all sizes. They will also help with travel bookings, process hotel credit card authorizations, and gathering information from incoming hotel proposals for small meetings. The expected start date for this position is early January 2025, beginning as a part-time role with the potential to transition into full-time in the spring of 2025.

Requirements and Skills:

• Extreme attention to detail

• Excellent follow-through

• Ability to quickly digest information and problem solve

• Highly organized with ability to multi-task

• Comfortable with technology and learning new software programs

• Good oral and written communication skills

• Excellent people skills and customer service skills

• Ability to work on aspects of multiple meetings at one time

• Comfortable with MS Office Suite

• Able to handle stressful situations and remain calm

• Enthusiasm, positive attitude and willingness to learn

• Feel comfortable interacting with people at all levels of the organization, including Senior Management and Executives

• Ability to travel 3-5 times per year once brought on full-time

• Recently earned or working toward a degree or certification in Meeting Planning, Event Management, Experience Design or Hospitality Management preferred

Responsibilities:

• Assist Meetings, Events & Travel Manager with organizing corporate meetings and events, as well as answering questions on company travel

• Help with corporate employee events held throughout the year including a Halloween party, summer and holiday parties, in-office events, offsite company meetings, and more.

• Manage registrations for virtual meetings

• Assist with planning and preparation for National Sales Meeting and Partner Conferences including, but not limited to:

• Help with buildout of event websites and event apps including gathering information and images

• Attendee management – Field calls and e-mails from meeting attendees regarding questions about the meeting, travel, how to register, or changes to their registration

• Manage event reports and registration lists including hotel rooming lists

• Ordering supplies including name badges and lanyards

• Printing reports and other information needed onsite

• Gathering meeting supplies and managing shipments to and from event sites

• Coordinate employee travel bookings through travel management company

• Oversee individual traveler access in Concur booking system

• Securely handle credit card information used for travel and meeting payments

• Assist with onsite company brand store including inventory counts, reorders, pulling items as requested by employees and department billing

• Assist onsite at national company meetings and partner conferences from start to finish with all aspects of the meeting, helping create a positive experience for attendees

If you are a current Extra Space employee, please apply through Jobs Hub in Workday.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.