Details

Open Date 06/19/2024

Requisition Number PRN38893B

Job Title Manager, Program(s)

Working Title Manager, Program(s)

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

This position can accommodate remote work. It is a requirement to be on site for in-person Senate meetings (Mondays, twice a month, until 6pm or later) and for Senate Committee and Senate-related meetings as scheduled.

VP Area President

Department 00011 - Academic Senate

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 55000 to 65000

Close Date

Open Until Filled Yes

Job Summary

• The University of Utah Academic Senate is a legislative body where the major academic stakeholders at the University – faculty, students, and administrators – work together in setting educational policy and fulfilling the University’s three-part mission of teaching, research, and service.

• The Academic Senate plays an integral part in the shared governance of the University.

• The Academic Senate office is hiring a versatile Operations Assistant who is professional, detailed oriented, self-motivated, and has the organizational, problem-solving, communication, and interpersonal skills to manage the varied roles and tasks of this critical position.

Responsibilities

Meeting Management: manage—for both in-person and virtual meetings—the logistics, technical set-up, and other event details for Senate and Senate-related meetings, including Senate committees.

Database Maintenance: maintain Academic Senate databases—such as membership and committee rosters.

Outreach Coordination: develop professional communications, correspondence, and reports for the Senate, its committees, and related organizations; maintain the website; liaise with marketing and communications. Act as key Senate liaison with affiliate organizations.

Provide support to the Senate officers and Senate Secretary in areas such as: Senate and Senate committee minutes, University elections processes, vacancy monitoring, electronic surveys, office inquiries, and accurate record management.

Manage special projects/tasks as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

DISCLAIMER . Work Environment and Level of Frequency typically required. Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead, moving boxes and other items

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Electronic survey platforms

Document archival management and document search systems

Word Press

Presentation materials development

Demonstrated problem solving skills

Program or project execution experience – can initiate, develop, track, finish and report on projects through completion

At the same time, able to handle daily administrative tasks

Enjoys working with diverse array of people, tasks and constituencies

Experience with Word, Excel and other Microsoft Office programs

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.