Job Information
University of Utah Manager, Administrative in Salt Lake City, Utah
Details
Open Date 05/24/2024
Requisition Number PRN38664B
Job Title Manager, Administrative
Working Title Manager, Administrative
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
- M-F 8:00 am to 5:00 pm (occasional evenings/weekends)
VP Area Academic Affairs
Department 02279 - Impact & Prosperity Epicenter
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $39,300 - $65,000
Close Date
Open Until Filled Yes
Job Summary
About the Epicenter
Imagine a place dedicated to inspiring students – where they can live, learn, and collaborate with purpose. The Impact & Prosperity Epicenter will equip a distinct group of students and professionals driven by a shared vision and mission for the betterment of people and the planet. Considered the “soul” of campus, this living-learning space will prepare students to become thoughtful global citizens committed to enriching the lives of others.
The building features six stories of residential living with a variety of room types to suit the individual needs of 775 students at different stages in their academic career. Residents will converge in the Forum, the gathering space that brings together a broad community of students and practitioners united by a passion for change. Here, residents will convene to participate in trainings, workshops, guest speakers, cultural events, impact collaborations, networking events, conferences, mentorship, community outreach and more.
The Impact & Prosperity Epicenter is committed to providing next level student and guest service. We pride ourselves on being the gold standard in creating an impactful residential experience through programing that support student aspirations.
The Administrative Manager will play a critical role in implementing the Epicenter’s programming and events along with other administrative responsibilities. The Administrative Manager will both plan and implement activities within the building. The Administrative Manager will work closely with leadership from the Sorenson Impact Institute and the Center for Business, Health and Prosperity to develop a detailed understanding of the programmatic goals and objectives for the Epicenter and be responsible to implement activities in support of these goals/objectives. This position will be responsible for administrative functions of assigned department’s internal and external customer service and operations pertaining to records maintenance, supply management, office support, and management of other administrative duties.
Responsibilities
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Essential Functions
Forecasts, develops and implements policies and procedures in the areas of customer service, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies.
Markets and promotes new and existing programs and services to internal and external customers.
Participates in University-wide committees to establish customer service standards and administrative plans and policies.
Facilitates cooperative and collaborative community and institutional relationships.
Oversees daily program operations and coordinates program activities.
Develops and implements program goals and objectives in coordination with the Epicenter leadership team.
Monitors program quality / effectiveness and researches improvement methods.
Assist management with front desk support.
Manages and coordinates setting up meetings and maintaining agendas, minutes, and action items.
Assist with planning and execution of events.
Assist with Epicenter outreach efforts including information sessions and tours.
Assist with reviewing applications for the Impact & Prosperity Epicenter housing and placement of students in rooms.
Assist with program and event budget responsibilities including the administration of scholarships, monitoring event expenses to ensure budget goals are being met, and/or assist with grant writing and other fundraising activities.
Writes and edits program related publications and promotional or educational materials.
May assign, direct and review work of support staff or students.
Problem Solving
Often selects from a predetermined list of alternatives and sometimes recommends or changes policy and procedure based upon amount of discretion given by department. Problems would be referred to superior based upon predetermined guidelines set by the department.
Comments
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
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Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.