Job Information
University of Utah Finance Assistant in Salt Lake City, Utah
Details
Open Date 08/07/2024
Requisition Number PRN39476B
Job Title Administrative Assistant
Working Title Finance Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 20-29
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Part time, 20 to 29 hours per week. Typical schedule is Monday through Friday 8:00am – 5:00pm depending on departmental needs.
VP Area President
Department 00321 - ASUU
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $16.00 - $22.00 dependent upon experience
Close Date
Open Until Filled No
Job Summary
This position will serve as the Finance Assistant for Student Governance & Leadership ( SGL ), which performs a variety of duties that range in level of complexity from clerical accounting duties such as managing payables, to more complex duties such as preparing budgets and assisting in managing student group accounts. This position will be working under the umbrella of SGL and will include the Associated Students of the University of Utah ( ASUU ) and recognized student organizations. This positionwill provides support and assists with the overall administration and development of specific department programs.
Responsibilities
Assists and communicates with student organizations in spending allocations from student government (Associated Students of the University of Utah- ASUU ).
Prepares and processes purchasing, reimbursement and travel documents. Solves problems with invoices and processes for payment.
Reviews expense and accounting documents for accuracy and appropriate approvals
and ensures transactions are charged to the correct account.
- Maintains and reconciles accounts and makes correction to journal entries as necessary.
5.. Assists the Associate Director for Finance & Office Operation in accounting and record keeping.
- Maintains relationships with vendors for accurate and timely processing of purchase
orders and other transactions.
Prepares, reviews and reconciles University procurement and purchases utilizing university systems, including E-Journal Entries, ePayment Request, Ushop, etc.
Reconciles monthly management statements and maintains back-up documentation.
May assist in Purchasing Card processing for the department.
May track and control department inventory.
Utilize university systems to process reimbursements and fund transfers, including E-Journal Entries, ePayment Request, Ushop, etc.
Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.
Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
One year of experience performing accounting functions and preparing related reports, or equivalency; the ability to use standard office machines, calculators and data input terminals; and demonstrated human relation and effective communication skills required.
Ability to work effectively in a diverse environment
Excellent customer service skills, strong attention to detail, and effective oral and written communication skills are required.
Excellent organizational skills.
Ability to accurately analyze information, situations, and procedures.
Experience in writing routine business correspondence and operating procedures.
Ability to work collaboratively with students, parents, university officials, and vendors.
Working knowledge of various software packages (including spread sheets, word
processing, and e-mail)
Excellent communication and interpersonal skills.
Ability to work a modified schedule during peak times of the year.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.