Details

Open Date 08/15/2024

Requisition Number PRN39572B

Job Title Executive Secretary

Working Title Executive Secretary

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 30

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

• MONDAY – FRIDAY , This is a job share position and flexibility on hours worked is critical.

VP Area President

Department 00334 - PBS Utah

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $17-$18

Close Date

Open Until Filled Yes

Job Summary

Greets visitors at the Eccles Broadcast Center ( EBC ). Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under close supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

This is a job share position and flexibility on hours worked is critical.

As Utah’s only PBS station, PBS Utah provides enriching, entertaining, and informative programming that fosters a deeper understanding of the world. We embrace new platforms, technologies, and media formats to bring communities the content and experiences they desire. PBS Utah is committed to serving the Utah community through diverse local productions, K-12 educational programs, and community engagement. PBS Utah works to provide the people of Utah and surrounding areas with relevant programming and services while upholding core values of integrity, fairness, independence, education, and innovation.

KUER aims to serve Utahns with reliable news and information, thoughtfully curated narratives, and engaging discussions reflecting a broad spectrum of voices within our state. To fulfill this vital public service, we are devoted to fostering a workplace culture centered on teamwork. Recognizing that a fair and open work environment is fundamental to our mission, we are dedicated to assembling and maintaining a team with varied backgrounds and viewpoints. We enthusiastically welcome individuals from traditionally marginalized communities, as well as those who have been historically underrepresented in our field, to consider joining us.

Responsibilities

• Staff the EBC Atrium reception desk. Receives, greets and directs visitors to the appropriate person or office.

• General office support such as processing and distributing mail, answering and directing phone calls, and greeting/directing visitors.

• Follows secure building procedures for admitting guests and visitors.

• Maintains conference room schedule for EBC meetings; schedule and arrange meetings.

• Arrange and monitor parking moratoriums, reserved stalls, and other parking requests.

• Provides miscellaneous administrative support as needed.

• May assist with meetings and events on site.

• Other duties as assigned.

Problem Solving

The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgment when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

In addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Ability to write and speak fluently in Spanish or another second language

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.