Position Title:

Events Assistant: Part-Time

Job Description:

The incumbent serves as a primary program support for both the events and volunteer coordination within the Public Lands Department. This role involves planning, organizing, implementing, staffing, and evaluating selected City events and volunteer programs. This position works closely with various public and private agencies to coordinate events and promote stewardship of SLC’s Public Lands, serving as back up to other support personnel within the Public Lands office.

TYPICAL DUTIES:

• Coordinates with various groups (performers, visual arts organizations, media outlets, community groups, schools,vendors, service providers)) to assist in planning and directing City events.

• Serves as vendor liaison and coordinator and must keep extremely organized records of all vendor transactions and communication.

• Communicates with service providers (concessionaire, security, sound, lighting, graphic, designers, rental companies, vending, etc.)

• Assists in developing marketing strategies, including social media development, for promotion of daily and annual events and programs, delivering promotional materials as needed.

• Works closely with parks maintenance and event staff to ensure cooperation and communication for day-to-day operation of park activities.

• Plans, promotes, and leads year-round volunteer opportunities and high-quality educational and interpretive programs.

• Facilitates indoor/outdoor activities for a broad spectrum of participants and group sizes.

• Assists in developing and establishing program goals and objectives, evaluating program effectiveness, and measuring/reporting on program success.

• Conducts outreach, recruits, trains, and supervises volunteers to meet the City's goals.

• Coordinates promotion of activities and recruitment of participants for volunteer efforts and department-wide ventures.

• Serves as backup to other personnel within the community engagement office and assists other professional staff as needed, including representing the department at community outreach events.

• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• High school diploma and six (6) months experience in event planning and/or customer service.

• Working knowledge of all Microsoft and Adobe computer software.

• Ability to communicate effectively, both orally and in writing.

• Ability to organize and to prioritize numerous tasks, meet deadlines, analyze problems and recommend effective event planning options and solutions.

• Possession of a valid driver’s license or Utah driving privilege card.

DESIRED QUALIFICATIONS:

• Prior marketing (including social media), public relations, and/or fundraising experience.

• Bilingual in English/Spanish preferred.

WORKING CONDITIONS:

• Moderate physical effort. Moderately comfortable working conditions, handling weights, sitting for prolongs periods of time, intermittent standing and setting up and tearing down for event operations (tables, chairs, canopies, etc.)

• Intermittent exposure to stressful situations because of human behavior.

• Occasionally required to work weekends and evening hours. Working hours varies depending on business needs.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Part-Time

POSITION SALARY RANGE

$17.25 – $22.50/hr

DEPARTMENT

Public Lands

Full Time/Part Time:

Part time

Scheduled Hours:

20

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Our Salt Lake City family serves a population of over 199,000. We're committed to providing resources, access, and opportunity to all and continue to recruit and retain diverse, talented people. Our employees make a real difference with the work they do every day and are actively shaping our beautiful City's future.

We are dedicated to promoting equity, inclusion and belonging for all members of our City family. As an Equal Opportunity Employer, the City is committed to building a qualified and competent workforce based on principles of diversity at each step of the recruitment and selection process.

We aspire to shape a better community and workplace, and as such, we are committed to pay equity. We are proud to have achieved gender pay equity as a leader in the Utah community by creating an inclusive workplace where there is equal opportunity for all.

Additionally, the City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.