Details

Open Date 07/11/2024

Requisition Number PRN14993N

Job Title UU Student - Admin/Clerical

Working Title Event & Program Support Assistant

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 15-19 hours per week

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Must be able to work a shift two Fridays and two Saturdays each month, and some occasional evenings for events.

We can work together to create a schedule that will accommodate classes or other commitments.

This role is considered essential, requiring the employee to work on campus.

Is this a work study job? No

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $13.50/hour

Close Date

Job Summary

The Executive MBA program of the Eccles School of Business is seeking an Event & Program Support Assistant to help with program-related tasks. We are passionate about events, hospitality and giving premier customer service to our Executive MBA students and are looking for an employee who shares that passion.

This is for a non-exempt, PT job. This job is considered “essential,” and therefore it is required that the employee be on-campus, in-person.

Responsibilities

The ideal candidate is outgoing and has previous experience assisting or running events or working in a hospitality setting.

Minimum Qualifications

• Must be a current University of Utah student. High school diploma or equivalency required

• A passion for hospitality and events, and for striving to offer the highest-possible customer service level to our students, faculty and staff members

• Detail-oriented, efficient, self-reliant, team player who thrives in a fast-paced environment to provide direct support to a full-time staff member

• Ability to work in high-stress situations and without supervision

• Proven ability to work effectively and efficiently in a team setting

• Professional phone etiquette and written and verbal communication skills

• Professional attire required

• Able to lift, carry, and move 20 lbs. and stand for an extended period of time in preparation for Executive MBA events

Responsibilities

• Assist with planning, preparation and execution of dozens of events throughout the year with prospective students, current students and alumni. This includes event planning, preparing materials, coordinating activities, assisting with running events, event takedown and debriefing/iteration to improve the event in the future

• Friday and Saturday (every other week) availability to support Executive MBA student class days. Shifts vary but generally are either 6:30 am – 2:30 pm or 9:00 am – 5:00 pm on class days. These are two-day events that occur throughout the entire year

• General office duties such as front desk coverage, answering, screening, and transferring incoming phone calls, maintaining and ordering office supplies, and sorting and distributing mail

• Communicating with prospective students over the phone, as well as in-person and through e-mail

Minimum Qualifications

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.