Details

Open Date 08/23/2024

Requisition Number PRN39655B

Job Title Coordinator, Project

Working Title Coordinator, Project

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, business hours. Hybrid work arrangement are available.

VP Area U of U Health - Academics

Department 01477 - SOM Global Health Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.25-$19.00/hourly

Close Date

Open Until Filled Yes

Job Summary

TheGlobal Health Education officeat the Spencer Fox Eccles School of Medicine at the University of Utah serves as a comprehensive resource to meet the global health education needs of medical students. We offer a wide array of services and education activities, including:

• Graduate Certificate in Global Medicine

• Mentorship and career planning

• Elective global health courses

• Elective clinical clerkships and research courses at our international partner sites for University of Utah medical students

• Elective clinical clerkships at the University of Utah for medical students from our international partner sites

• International travel assistance & planning for medical students

The Project Coordinator plans and coordinates project logistics such as meetings, conference rooms, conference calls, and events in relation to Global Health Education and provides administrative support to the Associate Director and the Assistant Dean of Global Health Education.

This candidate must be a self-starter and demonstrate the ability to work independently and take initiative to achieve outcomes is essential. The candidate must be reliable, detail-oriented, and have excellent organizational and strong customer service skills. This position reports to the Associate Director of Global Health Education.

Our generousUniversity staff benefits packageincludes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

• Assists in updating forms and applications to reflect current guidelines.

• Develops and publishes canvas pages, syllabus, and final grades for Global Health Pathway courses.

• Manage department calendar and schedule meetings.

• Coordinates international travel and reconcile Travel Card purchases.

• Manage purchasing for department and process reimbursements.

• Plan and organize department events, meal planning, and purchases.

• Website and social media design and maintenance.

• Assist Administrative Program Coordinator with onboarding international visitors as needed.

• Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Six years related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Ability to proactively and independently locate information and solve problem.

• Attention to detail.

• Ability to interact with individuals at all levels, including physicians, students, and staff in a respectful and professional manner.

• Ability to effectively prioritize tasks and manage a busy workload.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.