Job Information
University of Utah Biomedical Research Education Program Manager in Salt Lake City, Utah
Details
Open Date 11/07/2024
Requisition Number PRN40285B
Job Title Academic Program Manager
Working Title Biomedical Research Education Program Manager
Job Grade E
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area U of U Health - Academics
Department 02146 - Training Programs
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 55,000 to 68,349
Close Date 02/07/2025
Job Summary
The Biomedical Research Education Office ( BREO ) team in the Office of the Associate VP for Research seeks a Program Manager with an interest in grant administration and academic program management. This position will serve two key institutional roles – 1) support the NIH funded Intermountain Postbaccalaureate Research Education Program (IM- PREP ), and 2) support the submission and management of institutional training grants.
IM- PREP provides opportunities for post-baccalaureate students from underrepresented backgrounds to gain experience working on independent research projects and develop their professional skills. IM- PREP students are intentionally diverse in both their academic and lived experience. A central objective of the program is facilitating students transition from IM- PREP to top-tier biomedical PhD programs. As the Program Manager, this position will work closely with the Program Directors, students, and their faculty mentors to create a welcoming and holistic training environment.
The Training Grants and Fellowships team works with faculty and students to support pre and post award activities related to institutional training grants and fellowships. This position will be part of a team supporting these grants. Team engagement varies with the needs of each proposal but can include, data collection, budget preparation, reviewing program plans, and aiding with strategic decisions. The position will also oversee training related programs including the Fellowship Incentive Program, support for the Training Grant Directors Club, and coordinating program evaluation in collaboration with the Genetic Science Learning Center ( GLSC ).
This person will be expected to perform all essential functions outlined below under minimal supervision.
Responsibilities
Serve as the Program Manager for the IM- PREP program.
Post-award management of the NIH / NIGMS R25 grant, including processing of student appointments and terminations in XTrain, develop and manage annual budgets, collaborate with Program Directors to draft and submit annual progress reports.
Onboarding and logistical activities for IM- PREP students including hiring, onboarding, enrollment, and orientation of scholars; oversight of course registration, payroll, insurance, and tuition.
Support Program Directors in the recruitment, application, and review process.
Establish robust channels of communication between students, Program Directors, and faculty mentors to ensure a successful training experience.
Work closely with Program Directors to support the mental and emotional health of IM- PREP trainees, providing guidance on available resources and promoting a welcoming environment that encourages personal and professional growth.
Collaborate with the campus stakeholders to facilitate cooperative and collaborative community and institutional relationships.
Organization of program activities and professional development workshops
Other duties as assigned
Serve as a member of the BREO Training Grants and Fellowships team
Assist with the development and management of institutional training grants.
Ensure federal compliance by reviewing procedures/policies.
Utilize prior experiences to identify issues and offer guidance to others.
Work with Training Programs team, Training Grant PIs, and departmental administrators to navigate standard post award activities including, annual progress reports, training grant offer letters, XTrain Appointments and Terminations, transition of payroll records, benefits, and tuition.
Manage the Health Sciences Fellowship Incentive Program and aid Director of BREO in coordinating the Training Grant Directors Club meetings.
Coordinate training program evaluation in collaboration with the Genetic Science Learning Center ( GLSC ).
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Demonstrated interpersonal skills and ability to work with students, faculty, and staff in a respectful and caring manner.
Previous professional experience in a college/university setting working with students.
Experience implementing ideas into successful academic and/or research programs
Experience with web design and social media.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
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