Details

Open Date 10/29/2024

Requisition Number PRN40223B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday; business hours. This is an onsite position located at 30 N Mario Capecchi Dr. Salt Lake City, UT 84112.

VP Area U of U Health - Academics

Department 01470 - SOM Computer Support

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $20.00 – $21.50/hourly

Close Date 12/29/2024

Job Summary

The Administrative Assistant provides complex administrative support the Spencer Fox Eccles School of Medicine Computer Support team. This includes customer service support and distributing tickets to the technician team for computer support-related issues for over 3,000 machines throughout multiple departments in the School of Medicine. The Administrative Assistant provides administrative support for department leadership, assisting with purchasing and inventory. This position cultivates and maintains relationships with department administrators and outside vendors.

Our generousUniversity staff benefits packageincludes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

• Oversee administrative matters regarding day-to-day operations and procedures, and handles the technician schedule.

• Respond to support phone line and coordinates work assigned to the technician team.

• Assists with all unit inventory by receiving, tracking, registering, ordering, and applying bar codes to computer hardware and other related equipment; manage build sheets to track all parts for individual computers; maintaining and verifying unit inventories and recording any changes; working directly with individual departments on staffing changes impacting hardware distribution; organizing computer objects into containers/folders in Active Directory database; manage and oversee dispersion of student iPads.

Problem Solving

This position is responsible for solving office problems and/or staff, faculty and student problems and/or directing them to someone who can. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Flexible and adaptable

• Excellent written and verbal communication skills

• Previous customer service experience

• Previous experience in a higher education environment

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.