City Clerk

$68,651 - $74,310

The City Clerk directs and supervises the activities and operations of the City Clerks Office under the general supervision of the City Council. This position Coordinates meeting agendas, packets, attends all meetings, Work Sessions, Special Meetings of the City Council. Maintains and archives all records of activities, legislation and official decisions made by City Council. Serves as custodian of the Citys official records and the City Seal. Manages all activities associated with municipal and special elections including coordinating candidate packets for municipal elections, administering the filing of candidates, securing polling locations, preparing notifications of elections.

Duties and Responsibilities

Administration/ Project Management: Initiates and manages projects to completion. Delegates tasks and responsibilities effectively; Holds team accountable for actions and provides support when necessary. Coordinates meeting agendas, packets, attends all meetings, Work Sessions, Special Meetings of the City Council. Maintains and archives all records of activities, legislation and official decisions made by City Council. Serves as custodian of the Citys official records and the City Seal. Notarizes documents for the City and others as requested. Manages all activities associated with municipal and special elections including coordinating candidate packets for municipal elections, administering the filing of candidates, securing polling locations, preparing notifications of elections.

Skills Proficiency/Flexible Capability: Ability to develop and adapt skills and processes to complete assignments. Proficient in Microsoft Office and working knowledge of the Internet, Laserfiche, Munis and other relevant software. Working knowledge of the Open Meetings Act and the City of Salisbury Charter and City Code. Possesses excellent organizational and interpersonal written and communication skills.

Leadership/Asset Builder: Leverages the strengths of others to achieve common goals and position team for growth and stability. Monitors and evaluates the efficiency and effectiveness of practices and procedures. Expedites the resolution of inquiries and complaints/concerns from the public, and other organizations.

Stewardship/Systems: Improves work methods, procedures and team dynamics to increase productivity. Eliminates unnecessary activities. Monitor the line items to make budget recommendations for the three departments. Assists with department finances including bill pay, invoicing, payroll, requisitions, and purchasing.

Development/Staff Development: Participate and provide opportunities to engage in professional development. Attends workshops and conferences to stay informed of changing policies and systems.

Performance Expectations

Communication: Articulates thoughts and ideas clearly and effectively. Listens to others and provides relevant feedback. Work Ethic: Demonstrates personal accountability, effective work habits, integrity and ethical behavior. Position requires attending all Council evening meetings and events. Teamwork: Works well as a part of a team through respectful and collaborative relationships with colleagues, residents, affiliates and stakeholder groups. Problem-Solving: Improves and designs criteria in order to resolve problems by combining creative and critical thinking. Initiative: Determines what needs to be done and acts on it. Takes charge before others do and/or without being instructed.

Education and Experience Bachelors Degree in business or public administration. 5 years of experience in a municipal government Clerks Office, with supervision experience or equivalent training, education and/or experience Valid State of Maryland Drivers License and Maryland Notary Certified Municipal Clerk

Physical Requirements Work requires no unusual demand for physical effort. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.