Description

We are offering a contract for an Sr. Administrative Assistant in Saint Paul, Minnesota. This role requires the provision of high-level administrative support through conducting research, managing information requests, and performing clerical functions. The selected individual will act as an information and communication manager for the office.

Responsibilities:

• Perform clerical duties such as maintaining records management systems and basic bookkeeping tasks

• Handle customer service inquiries and demonstrate strong interpersonal skills

• Maintain an organized, confidential information system

• Demonstrate leadership skills by providing support and constructive performance feedback

• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint

• Review, approve, and manage invoices, reports, memos, letters, financial statements, and other documents

• Supervise general office duties such as ordering supplies

• Display expertise in event planning and budgeting

• Read, analyze, and plan the distribution of incoming memos, submissions, and reports

• Prepare agendas and make arrangements for committee, board, and other meetings.

Requirements • Demonstrated customer service skills and ability to interact detail orientedly with all levels of staff and customers

• Excellent communication skills, both written and verbal, for effective information dissemination

• Knowledge and experience in handling office functions and administrative duties

• Proficiency in Microsoft Excel for data management and analysis

• Strong planning skills to manage tasks and schedules efficiently

• Ability to handle invoicing processes accurately and promptly

• Research skills to support decision-making and problem-solving

• Proficiency in Microsoft Word for document creation and editing

• Reviewing skills to ensure accuracy and completeness of documents and reports

• Experience in supervising, mentoring, and guiding other staff members

• Familiarity with the time management software 'About Time'

• Demonstrated leadership skills with the ability to inspire and motivate teams

• Budgeting skills for efficient financial management

• Proficiency in clerical duties such as filing, typing, and scheduling appointments

• Understanding of financial statements for business analysis and reporting

• Proficiency in Microsoft PowerPoint for creating effective presentations

• Knowledge of conductivity in the context of business operations

• Experience in interacting with C-Suite executives and managing their requests

• Strong interpersonal skills to build and maintain detail oriented relationships

• Experience in handling submission of reports and documents in a timely manner

• Experience in event planning and coordination

• Excellent written communication skills for clear and detail oriented correspondence

• Experience in records management and ensuring data privacy and security

• Proficiency in various computer programs for efficient task management

• Basic understanding of bookkeeping for managing financial records.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .