Description We are offering a role for an Executive Assistant in the non-profit sector, located in St. Louis, Missouri. This role is vital to the smooth operation of our organization, handling a variety of tasks from processing grant paperwork to managing travel arrangements. The role is a short-term contract employment opportunity.

Responsibilities:

• Process grant paperwork with meticulous attention to detail, ensuring all documents are accurate and compliant with organizational guidelines.

• Manage the executive's inbox, responding to emails promptly, drafting correspondence, and prioritizing messages based on their urgency and importance.

• Handle incoming calls professionally, screening and directing inquiries appropriately, with timely follow-up.

• Arrange complex travel itineraries, including flights, accommodations, and other logistics, for the director and other parties visiting St. Louis.

• Coordinate catering for meetings, events, and executive functions, liaising with vendors to ensure high-quality service and accommodating dietary restrictions/preferences.

• Maintain an organized filing system for documents, contracts, and other important records, both physical and digital, for easy retrieval and access.

• Assist with calendar management, scheduling appointments, meetings, and conferences, and proactively anticipating any conflicts or scheduling constraints.

• Prepare meeting agendas, materials, and presentations, and take accurate notes during meetings as needed.

• Utilize skills in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time, Calendar Management, Correspondence, C-Suite, Documentation, Meeting Notes for efficient management of administrative tasks. Requirements • Demonstrated proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time.

• Solid experience in Calendar Management and Correspondence.

• Proven ability in handling C-Suite level tasks.

• Extensive experience in Documentation and Meeting Notes preparation.

• Exceptional organizational skills and detail orientation.

• Proven ability to work independently and as part of a team.

• Excellent verbal and written communication skills.

• Proven ability to multitask and prioritize effectively.

• High level of discretion and confidentiality.

• Strong problem-solving and decision-making skills.

• Willingness to learn and adapt in a fast-paced environment.

• Excellent time management skills.

• High level of professionalism and personal integrity.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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