Description We are seeking an Executive Assistant to join our team in the construction industry. This role is based in Roseville, California and will be a fully onsite position. The position offers a long-term contract employment opportunity where you will be primarily responsible for administrative duties and coordination tasks.

Responsibilities:

• Oversee administrative tasks such as answering phone calls, data management, faxing, and filing for office maintenance.

• Prepare job details for construction crews, ensuring all necessary information is accurate and accessible.

• Handle waste profiling and complete waste manifests to maintain regulatory compliance.

• Send air monitoring samples and conduct necessary follow-ups.

• Update job books with recent information and progress reports.

• Arrange accommodation for the construction crew when required.

• Assist with light accounting tasks, specifically with billing, using QuickBooks software.

• Coordinate schedules efficiently to ensure smooth operation of tasks.

• Provide administrative assistance as needed, ensuring all tasks are executed in a timely and organized manner. Requirements

• Applicant must have a minimum of 1 year of experience in a similar role or relevant field.

• Proficiency in providing administrative assistance is essential.

• Must possess strong skills in coordinating schedules.

• A background in the Construction/Contractor industry would be advantageous.

• Excellent written and verbal communication skills are required.

• Applicant must be able to work well under pressure and manage multiple priorities.

• Strong organizational skills and attention to detail are critical.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.

• Ability to maintain confidentiality and handle sensitive information with discretion is required.

• Applicants should have strong problem-solving skills and a proactive approach to work.

• A demonstrated ability to work independently as well as part of a team is necessary.

• Must possess a high level of professionalism and strong interpersonal skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .