Administrative Assistant - Community Relations

QUALIFICATIONS:

• Three or more years of administrative support, project management and/or communications experience.
• An equivalent combination of education, certification, training and/or experience may suffice for the above requirements.
• Experience with Microsoft SharePoint and Access, or equivalent, required.
• Florida Department of Children and Families (DCF) Level 2 background screening
• Available to attend occasional evening and weekend events.
• Pre-employment drug screening.
• Valid Drivers'License, clean driving record (verified by Motor Vehicle Report screening) and access totransportation.

PREFERRED QUALIFICATIONS:

• Associates Degree in marketing, management, business, communication or related field
• Experience with organizations serving persons with disabilities.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proactive in supporting administrative activities.
• Operate a computer using Microsoft Office Suite and applicable department/ organization specific software.
• Communicate orally and in writing.
• Produce correspondence in adherence to rules of composition and grammar.
• Interpret and efficiently implement all applicable BAC policies and procedures.
• Multitasking skills to ensure that deadlines are met.
• Establish and maintain effective and collaborative working relationships.
• Participate in Community Relations events, including some weekends and evenings.

JOB SUMMARY:

Performs administrative support activities for the Community Relations and Business Development departments. Provides coordination of activities that support the organizations long-range plan, maintenance of philanthropic revenue, community and employee engagement (culture building). Promotes awareness of the Brevard Achievement Center (BAC) mission, programs, services, and community impact.

ESSENTIAL FUNCTIONS:

The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need.

Provide administrative support to Vice President of Business Development and Director of Community Relations by managing communication, travel, calendar, and other meeting needs for agency and agency-affiliated activities.

Manage expense reporting for the vice president and director and assists with budget planning.

Maintains donor and customer relationship management information using the appropriate computer software system; inputs donation information and provides fundraising reports as needed.

Administers the donor and stakeholder annual communication plan including recognition and any planned direct mail campaign(s).

Supports the implementation of content management plan including social and web-based media placements, photographing event activities and participants, and interviewing participants/employees as needed. Maintains all required media releases.

Serves as departmental member of the agency wide Document Management Team using SharePoint.

Maintains the integrity of Constant Contact external communications database.

Researches and gathers information about program and employee successes, and relevant community information for use in social and web-based media relations.

Assists with planning and executing fundraising and community and employee engagement events and activities, including coordination of invite and attendance tracking using applicable software and/or other applicable communication tools.

Maintains standard operating procedures for departmental activities.

Administers the volunteer process including intake, placement, review and tracking; coordinates background screening wit HR, if needed.

Assists with implementation and execution of the departmental grant management calendar.

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