Order#: NY1504618 Executive Assistant

Position Summary The Executive Assistant supports the senior leadership team of House of Mercy which includes the Executive Director, Director of Development and Director of Administration. The incumbent supports record keeping and files organization, internal and external communication, event planning, and marketing. This senior level administrative assistant takes on a wide array of tasks including (but not limited to): logging of financial contributions, responding to outside inquiries made by telephone / mail / email, scheduling meetings, distributing internal mail, partnering with outside vendors to oversee the distribution of marketing materials, and executing routine social media posts and website content. The incumbent should have great communication, technology and problem-solving skills.

Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Assists Executive Director and Director of Development with general administrative tasks including maintaining document storage; organizing schedules; word processing, printing and copying; and managing correspondence including emails, phone calls, and letters; Opens and distributes internal mail appropriately; Assists with scheduling of internal and external events and programming; Accurately records contributions in donor database (Donor Perfect); Ensures gift acknowledgements and other donor communications are completed in a timely manner; Receives, records and processes receipts for gifts-in-kind; Supports a variety of donor stewardship activities including building tours, meetings, phone calls, and emails; Supports in planning and coordinating fundraising and donor events; With the support and direction of leadership, implements basic social media strategies and web content updates; Manages development and communications efforts aimed at recruiting and retaining volunteers; Assists with a variety of administrative tasks including word processing, printing and copying, and maintaining documents and filing; Attends meetings as assigned; Performs a variety of miscellaneous duties as assigned by HOM Leadership Team.

Qualifications (Knowledge, Skills, and Abilities) 3 to 5 years of related experience Offers a flexible work schedule; team player attitude; a collaborator, learner and multi-tasker who is willing to support the Mission in a variety of areas Schedule is mostly daytime, Monday-Friday; some evenings and weekends required Professional communication skills with exceptional writing, editing and proofreading Exceptional organizational skills; ability to multi-task in dynamic environment Ability to use with social media platforms (Facebook, Instagram, LinkedIN), email systems (Gmail and Constant Contact), and website administration tools (WordPress) Advanced level computer skills including Microsoft Office and Google Experience with Donor Perfect a plus Professional appearance and demeanor Positive, service-minded attitude Must maintain confidentiality and integrity Strong understanding and commitment to House of Mercys Mission Flexible, energetic, compassionate, open-minded, creative, self-motivated Strong sense of teamwork, patience, empathy, kindness, tolerance