Overview:

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.

Job Responsibilities:

Overview:

Under the supervision of the Assistant Controller, this position supports external and internal financial reporting requirements of the University. This position requires discretion and judgment and is responsible for handling a variety of confidential and time sensitive materials. Perform various accounting and financial reporting functions, and budget reports. Ensure adherence to university policies, external regulations/compliance and generally accepted accounting principles. Responsibilities include, but are not limited to, the following:

Job Responsibilities:

• Apply comprehensive knowledge of federal, state and local grantor agency and regulatory compliance requirements, and University policies in order to provide regular subject matter expertise to grant Principal Investigators.

• Stays abreast of current changes and remains current on federal and state funding agency requirements and determines applicability to proposed grant expenditures while informing the grantee and management.

• Assists Offices of Sponsored Programs and Foundation Relations in pre-award grant support; including review of RFP , grant application, budget preparation, financial approval for grant applications, performs university-wide grant process training, and creation/maintenance of grant-related policies.

• Host financial meetings through the grant award life cycle, collaborating with Offices of Sponsored Programs and Foundation Relations to design and continuously monitor project costing and budget tracking for complex, rule-driven grant awards to maximize utilization of the grant’s monetary award.

• Provides post-award support for all grant-related activities including gathering documents and securing necessary institutional approvals for contract execution, budget creation and expenditure monitoring in Banner, ensure compliance with grant requirements, invoice preparation, and fiscal reporting.

• Perform real-time comprehensive data analysis and detailed evaluation of grant award expenditures in the General Ledger, Subsidiary Ledgers and other University systems to ensure ’"allowability" in accordance with grantor rules.

• Calculate and negotiate the University’s indirect cost rate with the Department of Health and Human Services ( DHHS ).

• Calculate complex indirect cost ( IDC ) allocations and record both IDC and other cost allocations to re-classify costs out of university operating funds and charge the grant award, as appropriate.

• Actively monitor awards and sub-recipient agreements while simultaneously liaising with Offices of Sponsored Programs and Foundation Relations for compliance with grant award specifications and required documentation.

• Calculate and prepare timely cash drawdowns from grantor agencies for cash reimbursement to university for grant awards.

• Complete accurate and timely detailed expenditure and other financial regulatory reports as provided and required by grantor agencies for award tracking and cash reimbursement to the University.

• Assists in maintaining the university’s institutional profile for all external grant portals.

• Close-out grant awards with cumulative financial and compliance analysis for the entire grant award life cycle to submit accurate final reports to grantor agency.

• Assist in creating grant-related support for annual audit, acts as liaison with the university’s external auditors, providing support with regard to grant-related audit procedures, including the Schedule of Federal Expenditures.

• Assist in maintaining spreadsheets and prepares work papers for year-end financial statement audit.

• Prepare audit and financial grant desk reviews and schedules for internal and external purposes and provide supporting documentation for audit requirements.

• Coordinate and record non-student invoicing and receivables, including fee for services and community funded positions.

• Maintain contract files for fee-for-service relationships, update fee-for-service schedule, record receivable and payables, and assist in monitoring funds.

• Provide standard and custom departmental reports, and as needed for functions including budget, payroll and benefits, accounts payable, and general ledger.

• Prepare monthly agency fund reporting for student clubs and organizations.

• Assist in recording weekly restricted gift fund transactions in the general ledger.

• Prepare ad-hoc financial analyses and assist with special projects as requested by management.

• Responsible for other reasonable, related duties as assigned

Education / Experience:

Bachelor’s Degree in Accounting required or with two to three years related experience preferably in a not-for-profit or higher education environment; CPA or MBA preferred OR equivalent combination of education and applicable experience. Previous Banner applications experience (or another enterprise system) preferred and strong PC based computer skills, including advanced knowledge of spreadsheet products required.

Competencies / Skills:

Must possess strong written and oral communication; a strong customer service orientation; consensus building skills; as well as a demonstrated ability to work collaboratively in a team environment. Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities.

Supervision of Employees:

No

Work Hours:

35

EEO Statement:

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).