Executive Implementation Strategist

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Class Title

Executive Implementation Strategist

Class Code

5359

Salary

$126,110.40 - $165,256.00 Annually

• Definition

• Benefits

Classification Description Summary

SUMMARY: Under executive direction, the Executive Implementation Strategist directs, manages, supervises, and coordinates the execution of the City’s strategic planning program; designs, develops, implements, and guides the City’s long-range strategic planning and organizational performance management administration using strong project management skills; organize, prioritize, and implements strategic initiatives and data analysis; coordinates assigned activities with other divisions, departments, and outside agencies; oversees staff in assigned area; ensures Council agendas align with strategic and city manager priorities; provide guidance on strategic business operations; provide risk analysis on policies; and provides highly responsible and complex administrative support to the executive team.

Distinguishing Characteristics: The Executive Implementation Strategist will have a thorough understanding of strategic planning and execution, project management principles and methodologies to successfully achieve key projects and programs that align with the City’s goals, and organizational leadership. This individual will have experience in managing complex citywide initiatives, aligning resources, and ensuring consistent communication and collaboration with internal and external stakeholders. This position also requires experience in policy risk and data analysis, optimizing business operations, and leading a cross-functional team. Employees work under limited supervision on assignments and are allowed initiative and discretion in accordance with established policies in order to exercise advanced professional knowledge and judgment.

Supervision Received and Exercised: Work may be reviewed upon completion to ensure compliance with general organizational goals, strategic plans, and policies; autonomy is granted at the departmental level; work is subject to the organizational strategic plan, Council-level policies, and accepted professional standards. Major work activities are covered by broad guidelines and executive directives permitting flexibility in selecting methods, procedures, work priorities, and the planning and coordination of programs or projects. This position exercises supervision, guidance, and oversight to other positions.

STRATEGIC LEADER COMPETENCIES

Competencies for Strategic Leaders depict the combination of aptitudes, behaviors, beliefs and actions that highly successful Strategic Leaders demonstrate in moving the City of Reno toward its mission to create a community that people are proud to call home.

Enterprise Management Viewpoint

Views the organization's various functions as a system of interconnected parts of a cohesive whole with cross-functional responsibilities. Remains agile and creates and responds to change; anticipating challenges and responding with solutions. Identifies subtle changes impacting citywide operations.

Strategic Focus

Plans both proactively and reactively for strategic plan execution and considers factors such as the external environment, best practices, internal organizational dynamics, and organizational goals to develop a vision for the future. Uses appropriate data to make data-driven decisions and track meaningful metrics to measure success. Aligns resources with strategic imperatives and understands the necessity of cohesion among various business units. Uses project management skills to manage goals by phasing processes, collaborating with stakeholders and implementing opportunities. Plans a course of action designed to help the City respond to an event that may or may not happen, creates an alternative plan.

Fiscal Accountability

Plans, budgets and forecasts, uses predictive analytics, and business intelligence to ensure resources (financial and human) are effectively allocated to achieve the goals and objectives of the City. Links resources to strategic imperatives and identifies, assesses, prioritizes, documents, reports and manages risk and its impact. Ensures safe work habits and models safety practices.

Effective Communication and Collaboration

Effectively uses verbal, non-verbal, and active listening communication skills tailored to a variety of audiences. Adapts communication for diverse audiences, delivering clear and compelling messages that foster teamwork and shared vision. Builds productive interdepartmental and external relationships. Behaves authentically and demonstrates energy when attempting to establish interpersonal relationships. Ensures the clarity of a message delivered. Remains helpful, respectful, approachable and team-oriented. Builds strong working relationships and a positive work environment and shares expertise through action-oriented planning sessions. Actively promotes solutions to problems through interdisciplinary approaches. Works together with others in a cooperative and supportive manner to achieve shared goals.

People Management

Sets a clear vision for their high-performing team and links business unit performance and employee skills, competencies and performance to the City’s mission and organizational needs. Sets clear expectations, reviews progress, providing feedback and guidance, and holding employees accountable. Makes decisions, sets clear goals and provides their teams with the empowerment and tools to achieve success. Promotes positive team relations by investing in essential team routines that produce a healthy and inclusive culture, including performance management, professional development, celebrations, team bonding, effective problem solving and communication. Invests in employee learning, growth, development and improvement. Motivates employees in advancing and tracking career goals. Identifies and develops leadership skills among employees and team members within your department.

Self-Management

Plans ahead, manages time well, arrives on time. Behaves in a professional manner. Expresses and controls emotions and understands, interprets, and responds to the emotions of others appropriately. Understands, uses, and manages own emotions in ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict. Remains aware of feelings, actions and impressions in self and others. Remains open and receptive to feedback, demonstrates a willingness to learn, and embraces continuous improvement in self and others.

Essential Functions

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Manages, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.

• Coaches, trains, and motivates staff; coordinates and/or provides staff training; manages the employment and hiring process and employee relations for assigned area; manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops or assists with developmental work plans for staff; and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed.

• Leads the execution of the City’s strategic planning program by designing and implementing long-term strategies and performance management processes using principles of project management; recommend and administer policies and procedures.

• Develop and coordinate the execution of strategic initiatives that align with the City Manager's priorities for citywide operations; lead and coordinate cross-functional teams in developing actionable plans to execute on organizational goals; align organizational strategies and objectives across departments; work with cross-functional teams to resolve problems.

• Conduct risk assessments and provide analytical guidance on city policies and procedures to ensure informed decision-making; develop, implement, and manage systems for monitoring and reporting metrics, data, and other information to measure organizational performance; prepare comprehensive reports, presentations, and strategic plans to inform and advise City leaders in the decision making process; conceptualize strategic initiatives and structure; present and coordinate updates to City leaders on progress made toward City goals; advise and coordinate strategic communication efforts to ensure internal and external knowledge progress toward City goals.

• Oversee cross-departmental staff, city leaders, and teams to implement organizational strategies and initiatives that span multiple departments. elected officials; prepare thoughtful and comprehensive content, notes, and status updates; collaborate with assigned teams to ensure effective project delivery.

• Review and evaluate organizational performance toward goals, objectives, and the City’s vision; evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend adjustments to the prioritization and operation of strategic initiatives to improve outcomes in alignment with goals and objectives.

• Advise administrative, department managers, and departmental staff members of the overall intent of strategic planning programs and projects; champion behaviors to execute and achieve desired value from strategic initiatives; facilitate a shared understanding, vision, and commitment to the strategic planning process; conduct risk assessments and provide analytical guidance on city policies and procedures to ensure informed decision-making; ensure Council agendas reflect key city priorities and facilitate the City Manager’s policy initiatives; review and evaluate Council agendas to ensure they reflect key city priorities and facilitate the City Manager’s policy initiatives; develop metrics, dashboards, and reports to evaluate the city’s progress toward its strategic goals.

• Lead complex, high-level projects, ensuring timely delivery and successful outcomes that align with the city’s mission; oversee cross-functional teams to implement organizational strategies and initiatives that span multiple departments. Oversee the daily operations and administrative functions of the staff; provide or coordinate staff training.

• Oversee and participate in the development and administration of the program’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.

• Serve as the liaison for strategic planning operations with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.

• Provide continuous support to City Manager and Assistant City Managers through data analysis, forecasting, and planning assistance; prepare reports, presentations, and updates to City leadership on the status of strategic initiatives; ensure the successful management of the city's strategic planning and business operations by coordinating efforts across departments and external stakeholders.

• Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of strategic planning and public administration; incorporate new developments as appropriate.

• Respond to and resolve difficult and sensitive citizen inquiries and complaints.

• Performs other duties as required.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Combinations of education and experience that are equivalent to the following minimum qualifications are acceptable.

Education and Experience:

A Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a related field. A master’s is preferred.

Seven (7) years of increasingly responsible strategic planning, execution and analysis experience including experience in local government.

Required Licenses or Certifications:

• Must possess a valid driver's license or otherwise demonstrate the ability to independently get to and from multiple work locations as required.

COMPETENCIES:

These are reflective of the KSAs an individual would possess at the full-functioning level.

Knowledge of:

• Operational characteristics, services, and activities of a strategic planning and performance management program.

• Advanced principles and practices of business and organizational analysis.

• Principles and practices of public administration including the organization, functions, and problems of municipal government.

• Business acumen and critical strategic thinking.

• Organizational analysis, business operations, and risk assessment.

• Leadership and team management within a public sector environment.

• Advanced communication, report preparation, and presentation methods.

• Operations, services, and activities of a municipality.

• Project management strategies and processes.

• Current social, political, and economic trends and operating problems of municipal government.

• Principles and practices of program development and administration.

• Methods and techniques of strategic planning.

• Methods and techniques of research, statistical analysis, and report presentations.

• Principles and applications of critical thinking and analysis.

• Advanced principles of business letter writing and report preparation.

• Principles and practices of municipal budget preparation and administration.

• Principles of supervision, training and performance evaluation.

• Pertinent federal, state, and local laws, codes, and regulations.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

• Lead and manage a comprehensive strategic planning program.

• Design, develop, implement, and guide the City’s long-term strategic planning process.

• Analyze policies and provide risk assessments for city initiatives.

• Oversee staff and lead cross-departmental teams.

• Manage multiple high-priority projects and initiatives simultaneously.

• Manage diverse, cross-functional teams

• Review and evaluate program operations and activities for compliance with City policy.

• Prepare clear and concise administrative and financial reports.

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Participate in the development and administration of program goals, objectives and procedures.

• Oversee, direct and coordinate the work of lower-level staff.

• Select, supervise, train and evaluate staff.

• Prepare and administer large program budgets.

• Research, analyze, and evaluate new service delivery methods and techniques.

• Prepare clear and concise reports, professional correspondence, and presentations.

• Handle multiple demands and priorities simultaneously.

• Interpret and apply federal, state, and local policies, laws, and regulations.

• Negotiate and resolve complex issues.

• Deal constructively with conflict and developing consensus.

• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

• Work in a team-based environment to achieve common goals.

• Coordinate multiple projects and complex tasks simultaneously.

• Effectively listen to meet the needs of assigned programs and projects.

• Meet the physical requirements to safely and effectively perform the assigned duties.

• Continuously follow up and follow-through on all strategic initiatives.

• Communicate clearly and concisely, both orally and in writing.

• Demonstrate principles of persuasion and communicate effectively with staff at all levels and community members.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Work independently with minimal daily supervision

• Adapt to rapidly changing needs and priorities

Supplemental Information

Physical Demands and Working Environment:

• Work is performed primarily in a standard office setting with some travel from site to site to attend meetings; extensive public contact; incumbents may be required to work extended hours including evenings and weekends.

• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel independently to other locations using various modes of private and/or commercial transportation; and to verbally communicate to exchange information.

Please use this Health and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs.

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