Account Specialist 2

Print (https://www.governmentjobs.com/careers/ramsey/jobs/newprint/4487418)

Apply



Account Specialist 2

Salary

$44,441.81 - $66,311.97 Annually

Location

(Ramsey County Courthouse) Saint Paul, MN

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

2024-00427

Department

22H01-CtywideOp/Safety&Justice

Opening Date

05/08/2024

Closing Date

5/27/2024 11:59 PM Central

• Description

• Benefits

• Questions

Basic Function

The current vacancy are in the Finance department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

To audit and process bills and claims, post transactions, and balance and reconcile accounts in order to issue and receive payments and maintain appropriate accounting and bookkeeping records relating to county-wide or departmental accounting activities; to assist in assembling and analyzing data and budget information; to process personnel and payroll transactions; and to perform related duties as assigned. (This is the journey-level in this class series. It differs from Account Specialist 1 in that previous account specialist experience enables employees to perform complex tasks and requires more independent actions.)

Flexible Workplace

This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy (https://powerdms.com/docs/1657939) .

If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions (http://www.governmentjobs.com/careers/ramsey/classspecs) . Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

• Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.

• Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.

• Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.

• Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.

• Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.

• Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.

• Prepare periodic reports to document transactions and budget conditions.

• Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.

• Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.

• Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.

• Maintain supplies of frequently used documents by monitoring their use and arranging for orders.

• Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.

• Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.

• Provide requested account information as appropriate.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.

Minimum Qualifications

Education: High school graduation or equivalent.

Experience: Three years of accounting/bookkeeping experience.

Substitution: Graduation from a recognized 2-year Accounting /Bookkeeping program may substitute for two of the three years of experience required. A Bachelor's Degree in Accounting/Bookkeeping or a related field may substitute for the three-year experience requirement. However, a minimum of six months in the Account Specialist 1 classification or the equivalent will be required prior to being able to career develop to the Account Specialist 2 classification.

Certifications/Licensure: None.

Exam/Screening Process Information

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Account Specialist 2 will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as an Account Specialist 2. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 3 months or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.

Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.

To print a paper application for this posting click Paper Application (https://www.ramseycounty.us/sites/default/files/Departments/Human%20Resources%20Dept/RAMSEY%20COUNTY%20EMPLOYMENT%20APPLICATION.pdf) . You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact Megan.Simmons@co.ramsey.mn.us