What you can expect

The Corporate Paralegal will be responsible for providing essential legal support across corporate governance, subsidiary maintenance, SEC compliance, equity administration, and transactional matters for a publicly traded tech company. This role requires a skilled paralegal with experience in public company requirements, a meticulous attention to detail, excellent project management skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will have deep experience supporting corporate governance, subsidiary maintenance, and SEC filings, and demonstrate strong collaboration skills with cross-functional teams.

About The Team

The Corporate Paralegal team is made up of the Deputy General Counsel and this individual. This person will also be working cross functionally as well as with upper leadership.

Responsibilities

Corporate Governance:

• Maintain corporate records, including minute books, stock ledgers, and other key corporate documents.

• Support the maintenance of domestic and international subsidiary entity activity, jurisdictional qualifications to do business, and related entity and corporate governance items.

• Prepare materials for Board of Directors and committee meetings, including agendas, minutes, resolutions, and consents.

• Manage corporate filings and ensure timely submission of reports to regulators, including annual reports, proxies, and 8-Ks.

• Establish and maintain corporate compliance policies and procedures in alignment with the company’s legal and regulatory obligations.

SEC Filings and Public Company Compliance:

• Prepare and assist with filing periodic reports (10-K, 10-Q, 8-K) and Section 16 filings (Forms 3, 4, and 5) with the U.S. Securities and Exchange Commission (SEC).

• Collaborate with finance and investor relations teams to ensure the accuracy of public disclosures.

• Assist in the preparation of annual proxy statements and coordinate the annual shareholder meetings, including notice of meetings and proxy materials.

• Implement a comprehensive public company compliance strategy to ensure adherence to all reporting and disclosure obligations.

Equity Administration and Stock Plans:

• Manage and update stockholder records, including stock options, RSUs, and other equity compensation tracking.

• Support the administration of the company’s equity plans and coordinate transactions with transfer agents and internal legal teams.

• Monitor insider trading and compliance with Section 16 rules.

• Develop and implement scalable processes to improve equity plan management and alignment with regulatory standards.

Mergers & Acquisitions (M&A):

• Assist with due diligence efforts for M&A transactions, including coordinating document collection and review.

• Support post-merger integration activities to ensure seamless execution of corporate restructuring or other strategic initiatives.

Legal Research and Compliance:

• Conduct legal research related to corporate governance, securities law, and other regulatory matters.

• Monitor new legal and regulatory developments relevant to a public company, ensuring compliance with applicable laws and regulations.

• Develop and implement customer feedback loops to continuously improve legal processes and services.

General Support:

• Assist with various corporate projects as assigned, such as internal audits, litigation matters, or special projects.

• Collaborate with internal stakeholders across departments, including finance, investor relations, and human resources.

• Serve as a liaison with external auditors, outside counsel, and regulatory bodies.

What we're looking for

• 5+ years of experience as a corporate paralegal, preferably in a publicly traded company or law firm specializing in public company compliance.

• Bachelor’s degree or paralegal certificate from an ABA-approved program is required.

• Proven experience in maintaining corporate governance and managing public company compliance.

• Strong knowledge of SEC filings, public company governance, and reporting requirements.

• Demonstrated success in managing stockholder records and supporting the administration of equity plans.

• Familiarity with corporate securities laws, including the Securities Act of 1933 and the Exchange Act of 1934.

• Strong written and verbal communication skills, with the ability to collaborate across departments and influence stakeholders at all levels.

• Advanced proficiency in Microsoft Office Suite and legal research tools (e.g., Westlaw, LexisNexis).

• Proficiency with equity administration platforms (e.g., Carta, Shareworks) and knowledge of stock plan management.

Preferred Qualifications:

• Experience with mergers and acquisitions (M&A) transactions and corporate reorganizations.

• Experience working with Board of Directors communications and corporate secretarial functions.

• Experience in the technology or high-growth industries is a plus.

• Ability to travel as needed.

Salary Range or On Target Earnings:

Minimum:

$62,600.00

Maximum:

$117,300.00

In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value.

Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience.

We also have a location based compensation structure; there may be a different range for candidates in this and other locations

At Zoom, we offer a window of at least 5 days for you to apply because we believe in giving you every opportunity. Below is the potential closing date, just in case you want to mark it on your calendar. We look forward to receiving your application!

Anticipated Position Close Date:

10/22/24

Ways of WorkingOur structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

BenefitsAs part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways. Click Learn (https://careers.zoom.us/benefits) for more information.

About UsZoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.We’re problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Here, you’ll work across teams to deliver impactful projects that are changing the way people communicate and enjoy opportunities to advance your career in a diverse, inclusive environment.

Our Commitment​We believe that the unique contributions of all Zoomies is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. Zoom is proud to be an equal opportunity workplace and is an affirmative action employer. All your information will be kept confidential according to EEO guidelines.

We welcome people of different backgrounds, experiences, abilities and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form (https://form.asana.com/?k=OIuqpO5Tv9XQTWp1bNYd8w&d=1127274756253361) and someone from our team will reach out soon. This form is solely for applicants who require an accommodation due to a qualifying medical disability. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed.

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