Job Summary:

Reporting directly to the Associate Vice President of Strategic Communications, the Administrative Assistant will work independently to provide administrative assistance; schedule meetings; coordinate travel; manage projects and coordinate project resources and activities; prepare sensitive documents; manage AVP and team schedules; facilitate the processing of vendor contracts and invoices; handle confidential information with discretion; possess strong interpersonal, written and communication skills; demonstrate attention to detail and affinity for solving problems; possess strong organizational and time management skills.

Required Qualifications:

• Experience in a secretarial or administrative role.

• Effective interpersonal, written and oral communication skills.

• Good attention to detail along with strong organizational and time management skills.

• Sound judgment and problem-solving abilities.

• Ability to work independently and as a team member.

• Competencies in planning and scheduling, preparing reports and presentations, compiling correspondence, and monitoring budgets and personnel documents.

• Demonstrated proficiency in current computer software applications in word processing, spreadsheets, database and presentation software, such as Microsoft Word, Excel and PowerPoint.

• Experience with calendaring in Microsoft Outlook or other scheduling systems.

• Ability to learn new applications and software as needed.

• Ability to work with a diverse group of stakeholders.

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with confidentiality, tact and diplomacy.

• Ability to manage multiple projects simultaneously while producing quality work.

• Experience regarding financial and budget systems.

• Experience researching and preparing confidential and sensitive documents.

Preferred Qualifications:

• Experience in fast-paced marketing and communication offices within higher education, corporate or governmental setting is highly desirable.

• Experience in administrative support positions requiring solid knowledge, skill and abilities in project management software such as Lytho, Basecamp or Hive.

• Knowledge of state and university policies and procedures.

• Working knowledge of Banner and eVA.

Work Location: Radford

Posting Number: C00628P

Position Number: C00736

Department: University Relations-60001

Application Review Date: 03/25/2024