Job Information
State of Colorado Fleet and OIT Liaison - PROGRAM ASSISTANT I in Pueblo, Colorado
Fleet and OIT Liaison - PROGRAM ASSISTANT I
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Fleet and OIT Liaison - PROGRAM ASSISTANT I
Salary
$1,954.62 - $3,127.38 Biweekly
Location
Pueblo, CO
Job Type
Full Time
Job Number
IJD 04075 06/26/2024
Department
Colorado Department of Human Services
Division
OAADS - Pueblo Regional Center
Opening Date
06/26/2024
Closing Date
7/2/2024 8:19 AM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Pueblo Regional Center 270 W John Powell Blvd Pueblo West, CO 81007
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Jessica.stroman@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
About Pueblo Regional Center Facility:
This work unit exists to provide fleet management and administrative support to the Pueblo Regional Center. The Pueblo Regional Center (PRC) is one of three state-operated Regional Centers providing quality, specialized services and support to individuals with developmental disabilities by promoting growth, participation, contributions, and capabilities. The Pueblo Regional Center manages nine group homes throughout the Pueblo West community, licensed to serve 72 individuals. PRC provides 24/7 care and treatment in home-like settings, while offering day programs; therapeutic, nutritional and health services; vocational opportunities; and specialized habilitation.
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CDHSCareers
Description of Job
Description of Job:
This position will report in-person 5 days a week to:
Pueblo Regional Center
270 W John Powell Blvd
Pueblo West, CO 81007
This work unit exists to provide fleet management and administrative support to the Pueblo Regional Center. Position supports PRC in day-to-day fleet management to include maintaining and providing well-maintained vehicle transportation for individuals residing at Pueblo Regional Center and staff. This position also provides administrative support to include maintaining the copiers, ordering of supplies using a procurement card, budget tracking and serves as the OIT liaison.
Duties to include but are not limited to:
Fleet Management
This position will oversee the fleet management program and manage the PRC fleet of vehicles. Position is responsible for maintaining and providing well-maintained vehicle transportation for individuals residing at Pueblo Regional Center and staff.
Agency Technology Support
Position is primary OIT Liaison for PRC. This duty includes:
creating and updating OIT Access Request forms for all PRC staff computer access.
create and submit OIT forms for hardware and/or software requests.
creating and updating OIT Cisco phone/voicemail requests for all PRC office staff.
manage the HP computer leasing and order computers when needed.
Position is responsible for initial troubleshooting of computer, phone, printer and/or internet issues prior to ticket submission with OIT.
Agency Support & Data Entry
This position maintains all copiers in PRC's Core buildings and Homes by ordering copier supplies, program scanning groups within the copiers, and troubleshoots copier issues. Submits service calls as needed. Position researches copy machines vendors to ensure cost effectiveness and alignment with agency needs while following the CDHS approved purchasing guidelines. While ensuring to remain within the approved budget allotted, this position is responsible for monitoring, reviewing, approving and ordering all office supplies and other order requests for the Administration, Staff Development, Nursing and Residential areas utilizing State of Colorado approved vendors. Ensuring authority is granted by each department supervisor before orders are submitted. This position purchases items for Agency's Official Functions from local stores utilizing department P-card as approved by purchasing guidelines. Collects agency information to create and distribute the PRC Monthly Newsletter for all staff review.
Budget Tracking / P-Card
This position will monitor and track agency office supply orders and residential financial expenditures by researching, calculating and analyzing program funds.
Utilize Microsoft Excel to create and maintain spreadsheets for expenditures.
Provide information and guidance to program staff on financial procedures and limitations.
Monitors budgetary policies and protocols to ensure staff operates within CDHS Policies and State Fiscal Rules.
This position is responsible for P-Card monthly allocation for individual p-card.
This process includes:
collecting receipts and completing p-card receiving reports
reconciles each receiving report accounting string into the US Bank
run end of month reports for cardholder and approving official signature
monitors monthly balance to ensure spending does not exceed authorized limit
submits Journal Voucher (JV) for any coding that is incorrect to Southern Accounts Payable Office for correction
Other Duties as Assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:
Experience Only:
Four (4) years of experience with administrative support to include budget tracking, ordering supplies, troubleshooting computers and copiers to submit proper work orders for service and experience creating and utilizing tracking sheets to include Google forms, Google sheets and/or Microsoft Excel
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation
related to the work assigned equal to four (4) years
Preferred Qualifications:
Fleet management experience to include vehicle inspections, scheduling vehicles for repairs and maintaining a fleet tracking system.
Good work history.
Excellent customer service.
Conditions of Employment:
Must have valid unrestricted Driver License.
Travel –Must utilize a State vehicle to run errands, manage fleet vehicles, and/or attend trainings/seminars.
Standard Background
ALL CDHS employees (non-direct contact): CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact jessica.stroman@state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
At the bottom of this job posting are links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
02
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.
Yes
No
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
How many years of Fleet management experience to do have?
0
1
2
3 or more
06
Please explain in detail your experience with fleet management.
07
How many years of experience do you have with budget tracking?
0
1
2
3 or more
08
How many years of experience do you have ordering supplies?
0
1
2
3 or more
09
Please explain your experience with budget tracking and ordering of supplies.
10
How many years of experience do you have using Google Suites?
0
1
2
3 or more
11
What experience do you have with Google Suite applications to include G-mail, Google Sheets, Docs and Forms. Give examples of the types of documents you were responsible for creating and maintaining.
12
How many years of experience do you have submitting work orders?
0
1
2
3 or more
13
Describe your experience submitting work orders for service. Include what method you used to submit your work orders.
14
What is your level of customer service?
Satisfactory
Good
Excellent
Exceptional
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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