Summary The Administrative Support Assistant functions as an Administrative Assistant to the GEC Service Line Manager (SLM) and is responsible for providing administrative/clerical support to a wide variety of complex, administrative and technical functions relating to the GEC SL. Incumbent works closely with the GEC SLM to provide programmatic and administrative support to the Service Line. Incumbent performs administrative work, which includes management of an office's schedule or day-to-day plans. Responsibilities Major duties include but are not limited to the following: Providing administrative/clerical support to a wide variety of complex, administrative and technical functions relating to the GEC Service Line. Responsible for the clinical and administrative functioning of the Service Line and maintains a clinical workload that includes the responsibility of providing supervision of physicians, nurse practitioners, nursing and clerical staff. Advises management and staff in the interpretation of application of administrative procedures. Responsible for the completion of the annual equipment inventory. Incumbent ensures that all equipment requests are adequate, appropriate, and required for program operation. Tracking furniture, ADP, equipment, and project needs for each fiscal year for the service line. Prepares paperwork, meets with managers, participates in meetings to prioritize needs with the service line, and may attend stations meetings on behalf of the GEC Service Line Manager. Identifies and recommends ways of eliminating, combining, simplifying, or improving procedures and processes. Monitors budget for fund control points and provides budget and financial information to the GEC SLM and/or Program Analyst. Scheduling applicants for interviews for various positions; providing various types of training; and collecting 'data for employee awards, as well as tracking the award dollars. Consistently communicates and treats customers in a courteous, tactful and respectful manner. Provides consultation and training, as needed, to all clerical staff in the service line, advising and coordinating work as necessary. Serves as timekeeper for three T&Ls, and is an alternate timekeeper for all other service line T&Ls. Develops and maintains brochures on programs within the Service Line, and prepares newsletters for distribution, as requested. Performs other related duties as assigned. Work Schedule: Monday through Friday:7:00am to 3:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD06987O Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/16/2024. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; managing administrative activities; maintaining files of administration records, supplies, and equipment; managing computerized databases related to budget and financial information; analyze and measure the effectiveness, efficiency, and productivity of administrative programs; develops written and oral correspondence. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information "Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act." Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.