Project Administrator

Portsmouth, NH

Job Type: Contract

Recruiter: Jaime Gunning (https://digitalprospectors.com/our-team/jaime-gunning)

Phone: 617.215.7066

Position: Project Administrator

Location: Portsmouth, NH (Onsite)

Length: 12 months

Job Description:

Our client is seeking a dedicated and detail-oriented Project Administrator to join their team. This role is essential in supporting the senior management team and ensuring seamless communication between internal and external stakeholders. If you thrive in a fast-paced environment, have excellent organizational skills, and possess a strong ability to manage multiple priorities, we would love to hear from you today!

Essential Duties and Responsibilities (but not limited to):

• Serve as the primary liaison for the senior management team, facilitating communication between internal and external customers and clients.

• Respond to emails, taking messages, and routing correspondence effectively.

• Handle requests and queries in a timely manner, ensuring all communications are addressed appropriately.

• Oversee complicated calendars for multiple executives and external personnel, managing conflicting priorities and scheduling efficiently.

• Organize meetings and events, manage conference room bookings, and ensure all logistical details are addressed.

• Take accurate meeting minutes and enter data into OneNote. Draft letters and documents with minimal guidance, format templates, and proofread materials as needed.

• Facilitate inter- and intra-departmental communications, collaborating extensively with internal and external contacts while handling sensitive information discreetly.

• Maintain and organize documents and administrative filings, including printing, scanning, and transmitting documentation.

• Provide administrative support to the Project Director and project team, ensuring all team needs are met.

• Manage office supplies, including ordering and restocking as necessary.

• Track team out-of-office schedules to maintain workflow continuity.

• Handle IT support requests and follow up as needed.

• Enter travel expenses in Concur, ensuring accurate and timely processing.

Qualifications:

• 5-7 years of previous experience in a similar administrative role.

• Familiarity with DocuSign, SharePoint, MS Office, and OneNote is essential.

• Strong verbal and written communication skills are required to effectively interact with diverse stakeholders.

• Prior experience in the Pharma industry is strongly preferred.

POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.

Make this your next career move as one of our many long-term contractors or employees!

• Work as our full-time employee with full benefits (Medical, Dental, Vision, Life, STD, LTD, PTO, etc.) - OR - work as a W2 hourly contractor at a higher pay rate if you don't need the benefit package.

Come see why DPC has achieved:

• 4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.

• Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.

As you are applying, please join us in fostering diversity, equity, and inclusion by completing the Invitation toSelf-Identify (https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=78910&clientkey=55336DD43EED5DE3CE2A2212C8A1FA1B) form today!

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