Employment Type:

Full time

Shift:

Day Shift

Description:

The administrator supports the program director, residents and residency program. The position helps maintain accreditation at all times by keeping abreast of the ACGME requirements. they must maintain New Innovations and ERAS software applications and making sure residents and preceptors are completing such things as duty hours, evaluations etc. They review resident applications and play an important role in the residency selection process through ERAS and MATCH. This role is integral in the support of the residency programs success.

POSITION PURPOSE : The GME Administrator will support the Graduate Medical Residency programs by completing the following:

Level 1 GME Administrators will demonstrate the ability to master basic administrative responsibilities related to resident recruitment/onboarding, residency program management, and maintenance of resident and program compliance with organizational human resource and accreditation requirements. They will develop, implement and maintain documentation, processes, and fulfill online protocols for evaluation and credentialing activities. They will oversee resident work hour protocols, reporting and monitoring. Level 1 GME Administrators will manage all aspects of the recruitment process, including ERAS and NRMP protocols and ensure program compliance with all related requirements.

Level 1 GME Administrators assist in the development of a supportive and rigorous training program through excellent communication, interpersonal skills, and adherence to the core values of Trinity Health. They will execute plans for residency program events and activities with an emphasis on requirements related to national trends for their specialty and graduate medical education regulatory bodies. They will understand ACGME (and/or other regulatory bodies) requirements for institutional, core and specialty requirements for their program and assist the Program Leadership with the development and maintenance of required education and evaluation activities for their program.

Level 1 GME Administrators will demonstrate proficiency with all online services and software that support the GME program and implement/monitor program evaluations/conferences, resident rotation schedules, program policies and summary reports. They will develop, maintain, and update databases for physicians in training and alumni. They will ensure regular updates to program's information websites and recruiting pages and serve as a point person to assist residents with technical issues.

Level 1 GME Administrators will provide program/resident status updates to GME leadership to assist with human resource protocols and processes. They will provide support to assigned visiting residents and medical students in their respective program(s).

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES MAY INCLUDE:

Administrative :

Serves as a liaison between the Program Director, Residents, the GME office, and other programs and related agencies.

• Oversees the day-to-day operations of the program.

• Facilitates completion and maintenance of program agreement.

• Acts as a representative for various education and planning committees.

• Develops, coordinates distribution of rotation schedules and monthly changes.

• Facilitates program fund raising activities, if needed.

• Works with GME to monitor and adjust resident work hours.

• Maintains Residency Management System (New Innovations) and required documentation.

Evaluation/Credentialing:

• Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation

evaluations.

• Drafts recommendation letters and verification of training forms.

• Tracks and verifies resident procedures.

• Responsible for documentation for board eligibility and other regulatory requirements.

• Responsible for understanding specialty board requirements and maintenance of all required

credentials and certifications.

• Responsible for oversight of all onboarding/offboarding documentation.

• Track and monitor resident’s work hours in New Innovations, works with Program Director on

related follow up activities.

Resident Recruitment:

• Manages the Electronic Residency Application Service (ERAS) process and submits all necessary

documents for the National Resident Matching Program (NRMP)

• Supports recruitment processes and events.

Creating Culture :

• The GME Program Administrator is the central point for a training program. Faculty,

residents/fellows, clinical staff, and administrative staff will speak candidly and openly with the GME

Program Administrator and provide their opinions on anything related to the training program. This

places the GME Program Administrator in a unique position where they obtain the viewpoint from a

variety of individuals and can facilitate recommendations based on this information, as well as their

own observations and knowledge of national trends for both their specialty and graduate medical

education broadly

• Makes recommendations regarding resident/fellow educational events and/or social functions.

• Participates in creating and supporting a safe culture and environment where residents can raise issues

and concerns.

Program Accreditation:

• Understands the ACGME &/or other accreditation requirements for institutional, core, and program

requirements.

• Organizes special reviews with institution’s graduate medical education (GME) office as requested.

• Completes required accreditation documentation as required.

• Attends and maintains minutes of Residency Program Committee and other medical education

meetings.

• Works with program leadership to complete and submit the Annual Program Evaluation (APE) to

GME and accreditation bodies.

Information Technology:

• Proficient with all online services that support the GME program.

• Implements and maintains program management utilizing residency program management software.

• Develop, maintain, and updates database on physicians-in-training and alumni.

• Updates program’s informational websites and recruiting web pages.

• Serves a point person for assist residents with technical issues.

Human Resources:

• Prepares resident vacation, sick leave, and leave of absence documentation, coordinates

LOA with GME office and Human Resources

Additional Activities:

• Completes professional development activities.

• Maintains good rapport and cooperative relationships. Approaches conflict in a constructive manner.

Helps to identify problems, offer solutions, and participate in their resolution.

• Maintains the confidentiality of information acquired pertaining to patient, physicians, associates, and

visitors to St. Joseph Mercy Health System. Discusses patient and hospital information only among

appropriate personnel in appropriately private places.

• Behaves in accordance with the Mission, Vision and Values of SJMHS.

• Assumes responsibility for performance of job duties in the safest possible manner, to assure

personal safety and that of coworkers, and to report all preventable hazards and unsafe practices

immediately to management.

OTHER FUNCTIONS AND RESPONSIBILITIES

Performs other duties as assigned.

REQUIRED EDUCATION, EXPERIENCE AND CERTIFICATION/LICENSURE

Education : Bachelor's Degree or High School Diploma with 2 years of comparable work experience

Experience: Prior project or administrative coordination. Medical Education and/or Higher Education

experience preferred

This document is intended to describe the generalized duties and responsibilities, the specialized job

functions, and the essential requirements of this job. It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, or non-essential requirements or reflect any accommodations made under the American’s with Disability Act, the Michigan Handicapper’s Act, or SJMHS’s Return to Work Program

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran