Facilities Compliance Coordinator

Job ID

207891

Posted

25-Feb-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Building Management, Facilities Management, Legal

Location(s)

Polanco - Ciudad de Mexico - Mexico

CBRE is the global leader in commercial real estate services and investments, with services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography.

Our mission is to realize the potential of our clients, professionals and partners by building the real estate solutions of the future. From instilling confidence in today’s decisions to re-imagining tomorrow’s spaces, we thrive in complex and ever-changing environments. 500+ Offices, 100+ Countries, 115K People, 95+ of Fortune 100 Clients

We are looking for a Facilities Compliance Coordinator

Will be responsible for managing, tracking, and coordinating Corporate real estate permit renewals and utilities payments across client's LATAM locations. This role will serve as the single point of contact (POC) for regulatory compliance, utilities administration, and vendor coordination, ensuring alignment with the Legal area, Compliance, Real Estate, Finance, and CBRE FM teams.

By centralizing permit and utilities oversight, this position will help prevent operational disruptions, mitigate legal risks, and improve financial tracking across our client’s LATAM real estate portfolio.

Key Responsibilities:

Permit & Compliance Management

• Track and manage permit expirations and renewals across LATAM locations.

• Ensure timely compliance with local regulations to prevent legal and operational risks.

• Maintain a permit database within client’s CMMS or tracking system.

Utilities Administration & Payment Processing

• Oversee utility payments (electricity, water, gas, waste management, etc.) to avoid service disruptions.

• Work closely with client’s Finance and Accounts Payable teams to ensure accurate and timely payments.

• Identify opportunities for cost optimizations and efficiency improvements in utilities management.

Stakeholder Coordination & Vendor Management

• Act as the liaison between client’s Legal, Compliance, Public Policy, Finance, and CBRE FM teams.

• Engage with local authorities, regulatory agencies, and utility providers as needed.

• Support site Facility Coordinators (FCs) with documentation requests, permit applications, and compliance processes.

• Coordinate with vendors and landlords to resolve any billing discrepancies or service issues related to utilities and permits.

Process Standardization & Governance

• Develop a structured workflow for permit renewals and utilities payments, aligning with client’s policies.

• Ensure clear RACI (Responsible, Accountable, Consulted, Informed) ownership across stakeholders.

• Regularly update stakeholders on permit status, risks, and upcoming renewals.

Administrative Support

• Assist in budgeting and forecasting for permit-related expenses and utilities costs.

• Support contract management and documentation for vendors, permits, and utilities agreements.

• Help streamline administrative tasks to improve efficiency across LATAM operations.

• Support other admin duties, as assigned.

Required Qualifications:

• 3+ years of experience in Facilities Management, Real Estate Operations, Regulatory Compliance, Finance, or a related field.

• Knowledge of permits, business licenses, utilities administration, and regulatory requirements in LATAM.

• Strong project management, attention to detail and organizational skills to handle multiple deadlines.

• Experience in stakeholder management, especially with legal, compliance, finance, and government agencies.

• Familiarity with CMMS systems (or other technology tracking tools) for permit and utilities monitoring.

• Bilingual (Spanish & English) required; Portuguese is a plus

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)